How To Fix 5Q475 - &1: Assignment based on file number &2 not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Q - Error Texts for Public Sector

• Message number: 475

• Message text: &1: Assignment based on file number &2 not possible

What causes this issue?

Based on the <DS:DE.P01P_ZFA_AKTZ>file number</> or the
<DS:DE.P01P_ZFA_KIZAH>file number of child allowance</> &V2&, the system
could not determine the personnel number to which the inbound
notification is to be assigned.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Q475 - &1: Assignment based on file number &2 not possible ?

  The SAP error message 5Q475 indicates that there is an issue with the assignment of a file number in the system. This error typically arises in the context of document management or when dealing with file assignments in SAP systems, particularly in modules related to Human Resources or Financial Accounting.
  Cause:
  The error message 5Q475 can occur due to several reasons, including:
  
  Invalid File Number: The file number specified in the transaction does not exist or is not valid in the system.
  Incorrect Assignment: The assignment of the file number to the object (e.g., employee, document) is not possible due to business rules or configuration settings.
  Data Inconsistency: There may be inconsistencies in the data related to the file number, such as missing entries in related tables.
  Authorization Issues: The user may not have the necessary authorizations to perform the assignment.
  
  Solution:
  To resolve the error 5Q475, you can take the following steps:
  
  
  Verify File Number: Check if the file number (&2) mentioned in the error message is correct and exists in the system. You can do this by searching for the file number in the relevant transaction or table.
  
  
  Check Assignment Rules: Review the configuration settings related to file assignments in your SAP system. Ensure that the assignment rules allow for the specific file number to be assigned to the object in question.
  
  
  Data Consistency Check: Perform a consistency check on the data related to the file number. This may involve checking related tables for missing or incorrect entries.
  
  
  Authorization Check: Ensure that the user attempting to make the assignment has the necessary authorizations. You may need to consult with your SAP security team to verify this.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to error message 5Q475 for any specific guidance or known issues.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. Provide them with the error message details and any relevant context.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may be using specific transaction codes related to HR or document management (e.g., PA30 for HR master data).
  SAP Notes: Check for any SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  User Forums: Consider searching or posting in SAP community forums for insights from other users who may have encountered the same issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.