How To Fix 5Q477 - &1: Assignment made based on last name &2 and first name &3

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Q - Error Texts for Public Sector

• Message number: 477

• Message text: &1: Assignment made based on last name &2 and first name &3

What causes this issue?

The personnel number to which the inbound notification was assigned was
determined based on the name &V3& &V2& specified in the notification.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Q477 - &1: Assignment made based on last name &2 and first name &3 ?

  The SAP error message 5Q477 typically occurs in the context of personnel administration or organizational management when there is an issue with the assignment of a person to a position or role based on their name. The message indicates that the system is trying to assign a person based on their last name and first name, but there is a conflict or ambiguity in the assignment.
  Cause:
  
  Duplicate Names: The error often arises when there are multiple employees with the same last name and first name in the system. The system cannot determine which specific employee to assign.
  Incorrect Data: There may be incorrect or incomplete data in the employee records, such as missing first names or last names.
  Configuration Issues: There could be issues with the configuration of the personnel assignment process in SAP.
  
  Solution:
  
  Check for Duplicates: Review the employee records to identify if there are multiple entries with the same last name and first name. If duplicates exist, consider differentiating them by adding middle names or unique identifiers.
  Correct Data: Ensure that all employee records are complete and accurate. Update any missing or incorrect information in the personnel records.
  Use Unique Identifiers: When assigning personnel, use unique identifiers (like employee ID) instead of relying solely on names to avoid ambiguity.
  Review Configuration: If the issue persists, consult with your SAP administrator or technical team to review the configuration settings related to personnel assignments and ensure they are set up correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) to check employee records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP Help documentation for detailed information on personnel administration and error handling.
  
  If the problem continues after trying these solutions, it may be beneficial to engage with SAP support for further assistance.