How To Fix 5O765 - Acc. to &2, employee &1 is not active at the start of the period.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5O - Notifications in the Master Data Area (Austria)

• Message number: 765

• Message text: Acc. to &2, employee &1 is not active at the start of the period.

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5O765 - Acc. to &2, employee &1 is not active at the start of the period. ?

  The SAP error message 5O765 indicates that an employee (identified by &1) is not active at the start of the specified period (identified by &2). This typically occurs in the context of payroll processing or time management when the system is trying to perform actions for an employee who is not currently active in the system for the specified time frame.
  Cause:
  
  Employee Status: The employee may have been terminated or is on leave, and their status is set to inactive in the system.
  Date Range: The date range for the payroll or time evaluation does not include any active status for the employee.
  Master Data Issues: There may be issues with the employee's master data, such as incorrect infotype records (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment).
  Time Evaluation Settings: The settings for time evaluation or payroll may not be configured to handle inactive employees correctly.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. You can do this by checking the employee's master data in transaction PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data). Ensure that the employee is active for the period in question.
  Adjust Date Range: If the employee is indeed inactive, you may need to adjust the date range for the payroll or time evaluation to exclude this employee or to ensure that the employee is active during that period.
  Update Master Data: If the employee should be active, update their master data to reflect the correct status. This may involve changing the action in infotype 0000 or updating infotype 0001.
  Consult with HR: If you are unsure about the employee's status or the necessary changes, consult with your HR department to confirm the employee's employment status and any relevant actions that need to be taken.
  Review Configuration: If the issue persists, review the configuration settings for payroll and time evaluation to ensure they are set up correctly to handle employee statuses.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as:
  
  Infotype 0000: Actions (to check employment status)
  Infotype 0001: Organizational Assignment (to check the employee's current position)
  Infotype 0002: Personal Data (to check personal details)
  
  
  Transaction Codes: Use transaction codes like PA20, PA30, and PA40 (for personnel actions) to manage and review employee data.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling employee statuses and payroll processing.
  
  By following these steps, you should be able to resolve the error message and ensure that the employee's status is correctly reflected in the system for the specified period.