How To Fix 5O632 - Leaving and deregistration reason ('grace period') are incompatible

SAP Error Message - Details

• Message type: E = Error

• Message class: 5O - Notifications in the Master Data Area (Austria)

• Message number: 632

• Message text: Leaving and deregistration reason ('grace period') are incompatible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5O632 - Leaving and deregistration reason ('grace period') are incompatible ?

  The SAP error message 5O632 indicates that there is an incompatibility between the leaving and deregistration reason, specifically related to a "grace period." This error typically arises in the context of employee management, particularly when processing employee exits or changes in their employment status.
  Cause:
  The error occurs when the system detects that the reason for leaving an employee (e.g., resignation, termination) is not compatible with the deregistration reason that has been specified. The "grace period" usually refers to a time frame during which certain conditions apply, and if the leaving reason does not align with the expected conditions of the grace period, the error is triggered.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Leaving Reason: Review the reason for leaving that has been entered for the employee. Ensure that it is appropriate and aligns with the company's policies regarding grace periods.
  
  
  Review Deregistration Reason: Check the deregistration reason that has been specified. Make sure it is compatible with the leaving reason. If the employee is leaving under a condition that does not allow for a grace period, you may need to change the deregistration reason.
  
  
  Consult Configuration: If you have access to the configuration settings in SAP, check the settings related to employee leaving and deregistration reasons. There may be specific rules or configurations that dictate which reasons can be used together.
  
  
  Update Employee Records: If necessary, update the employee's records to reflect the correct reasons for leaving and deregistration. This may involve changing the entries in the relevant infotypes (e.g., Infotype 0000 for Actions, Infotype 0001 for Organizational Assignment).
  
  
  Test Changes: After making the necessary adjustments, attempt to process the employee's exit again to see if the error persists.
  
  
  Consult Documentation: If you are unsure about the specific reasons and their compatibility, refer to SAP documentation or consult with your HR or SAP support team for guidance.
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP that pertain to employee actions, such as Infotype 0000 (Actions) and Infotype 0001 (Organizational Assignment).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or updates regarding known issues and fixes.
  User Roles: Ensure that you have the appropriate permissions to make changes to employee records and configurations in SAP.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.