How To Fix 5N817 - Technical Leaving; include in personnel action

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 817

• Message text: Technical Leaving; include in personnel action

What causes this issue?

You can indicate retroactively that an employee has "technically left"
by changing the HR master data. We, however, recommend that you include
such changes in a personnel action and execute this action.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N817 - Technical Leaving; include in personnel action ?

  The SAP error message 5N817, which states "Technical Leaving; include in personnel action," typically occurs in the context of personnel administration within the SAP Human Capital Management (HCM) module. This error is related to the processing of personnel actions, particularly when an employee is leaving the organization.
  Cause:
  The error message 5N817 usually arises due to one of the following reasons:
  
  Incomplete Data: The personnel action for the employee may not have all the required data filled in, particularly regarding the termination or leaving process.
  Incorrect Action Type: The personnel action being processed may not be correctly defined or may not include the necessary steps for handling a termination or leaving scenario.
  Configuration Issues: There may be configuration issues in the SAP system related to the personnel action types or the infotypes that are required for processing a leaving action.
  Authorization Issues: The user may not have the necessary authorizations to perform the action related to the employee's leaving.
  
  Solution:
  To resolve the error message 5N817, you can take the following steps:
  
  
  Check Personnel Action Configuration:
  
  Ensure that the personnel action type for leaving is correctly configured in the system. This includes checking the infotypes that are associated with the action.
  Verify that the action type is set up to handle terminations or resignations properly.
  
  
  
  Complete Required Data:
  
  Review the employee's record to ensure that all required fields are filled out correctly. This includes checking infotypes related to the termination, such as infotype 0000 (Actions), infotype 0001 (Organizational Assignment), and infotype 0002 (Personal Data).
  
  
  
  Review Authorization:
  
  Ensure that the user processing the personnel action has the necessary authorizations to perform the action. This may involve checking user roles and permissions in the SAP system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling personnel actions related to employee leaving scenarios.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  
  
  Related Information:
  
  
  Infotypes: Familiarize yourself with the relevant infotypes that are typically involved in personnel actions, such as:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  Infotype 0006 (Addresses)
  Infotype 0016 (Contract Elements)
  
  
  
  Personnel Action Types: Understand the different types of personnel actions available in your SAP system and how they are configured.
  
  
  SAP Notes: Check for any SAP Notes related to error message 5N817 for additional insights or patches that may address the issue.
  
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5N817 in your SAP system.