How To Fix 5N680 - Form of Address seems male but the reported sex is female

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 680

• Message text: Form of Address seems male but the reported sex is female

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5N680 - Form of Address seems male but the reported sex is female ?

  The SAP error message 5N680 indicates a mismatch between the form of address and the reported sex of a person in the system. Specifically, it suggests that the system has detected that the form of address (e.g., Mr., Mrs., Ms.) is male, while the reported sex of the individual is female. This inconsistency can lead to issues in various SAP processes, such as HR management, payroll, or customer relationship management.
  Cause:
  
  Data Entry Error: The most common cause is incorrect data entry where the form of address does not match the gender specified in the personal data.
  Master Data Issues: The master data for the individual may have been incorrectly maintained, leading to discrepancies.
  System Configuration: There may be issues with how the system is configured to handle gender and address forms.
  
  Solution:
  
  
  Review and Correct Data:
  
  Go to the relevant transaction (e.g., PA30 for HR master data) and check the personal data of the individual.
  Ensure that the form of address matches the reported sex. For example, if the sex is female, the form of address should be "Mrs." or "Ms.".
  Make necessary corrections and save the changes.
  
  
  
  Check for Consistency:
  
  Ensure that all related records (e.g., payroll, benefits) are consistent with the corrected personal data.
  If the individual has multiple records, ensure that all instances are updated.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files for any specific guidelines related to maintaining personal data and forms of address.
  
  
  
  System Configuration:
  
  If the issue persists or if there are systemic issues, consult with your SAP administrator or technical team to review the configuration settings related to gender and address forms.
  
  
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to HR data include PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA40 (Personnel Actions).
  User Roles: Ensure that the user has the appropriate permissions to make changes to personal data.
  Data Validation: Implement data validation checks to prevent similar issues in the future, such as using dropdowns for forms of address based on the selected gender.
  Training: Provide training for users who enter or maintain personal data to minimize data entry errors.
  
  By addressing the mismatch and ensuring that the data is consistent, you can resolve the error message 5N680 and prevent it from occurring in the future.