How To Fix 5N652 - Civilian Service Number unknown, therefore Anonimity Tax is applied

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 652

• Message text: Civilian Service Number unknown, therefore Anonimity Tax is applied

What causes this issue?

The Citizen Service Number is not recognised. Starting January 1, 2008,
the anonymity tax must be applied to employees without a CSN. THis is
not yet the case for this employee.

System Response

The anonymity tax will be applied to this employee, by setting the
<ZK>Special Employee Group</> (AUSNA) code to 940. The <ZK>Conversion
Rule</> (KDLHF) and the <ZK>Calculation Table</> (TABEL) will also be
deleted.

How to fix this error?

If you do have the correct CSN, you must enter it in infotype
<ZK>Personal Data</> (0002) and update the infotype <ZK>Wage Tax</>
(0060) again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N652 - Civilian Service Number unknown, therefore Anonimity Tax is applied ?

  The SAP error message 5N652, which states "Civilian Service Number unknown, therefore Anonymity Tax is applied," typically occurs in the context of payroll processing in SAP systems, particularly in countries where anonymity tax regulations apply. This error indicates that the system cannot find a valid Civilian Service Number (or equivalent identification number) for the employee, which is necessary for proper tax calculations.
  Cause:
  
  Missing Civilian Service Number: The employee's record does not have a Civilian Service Number entered in the system.
  Incorrect Data Entry: The Civilian Service Number may have been entered incorrectly or may not match the format expected by the system.
  Employee Master Data Issues: The employee's master data may not be fully maintained or may have been incorrectly set up.
  Legal Compliance: In some jurisdictions, if the Civilian Service Number is not provided, the system defaults to applying anonymity tax as a compliance measure.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee's master data in the SAP system (usually through transaction codes like PA30).
  Verify that the Civilian Service Number is correctly entered in the relevant infotype (e.g., Infotype 0002 - Personal Data).
  
  
  
  Correct Data Entry:
  
  If the Civilian Service Number is missing or incorrect, update it with the correct information.
  Ensure that the format of the Civilian Service Number adheres to the required standards.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the correct Civilian Service Number or how to obtain it, consult with your HR or payroll department for assistance.
  
  
  
  Review Tax Configuration:
  
  Ensure that the tax configuration in the SAP system is set up correctly to handle Civilian Service Numbers and that it complies with local tax regulations.
  
  
  
  Testing:
  
  After making the necessary updates, run a test payroll to ensure that the error no longer occurs and that the correct tax calculations are applied.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for specific details on handling employee master data and tax configurations.
  Legal Requirements: Be aware of the legal requirements regarding Civilian Service Numbers and anonymity tax in your jurisdiction, as these can vary significantly.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on resolving it.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or consult with an SAP expert for further troubleshooting.