How To Fix 5N681 - Form of Address seems female but the reported sex is male

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 681

• Message text: Form of Address seems female but the reported sex is male

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5N681 - Form of Address seems female but the reported sex is male ?

  The SAP error message 5N681 indicates a mismatch between the form of address (which suggests a female designation) and the reported sex (which is male) in the system. This error typically arises during data entry or when processing personnel records, particularly in HR modules.
  Cause:
  
  Data Entry Error: The most common cause is an incorrect entry in the personnel data. For example, if the form of address is set to a female title (like "Ms." or "Mrs.") while the sex is recorded as male.
  Configuration Issues: There may be issues in the configuration of the system that lead to this mismatch.
  Legacy Data: If data has been migrated from another system, inconsistencies may arise due to differences in how gender and titles were handled.
  
  Solution:
  
  
  Review and Correct Data:
  
  Go to the relevant personnel record in SAP.
  Check the fields for "Form of Address" and "Sex".
  Correct the form of address to match the reported sex (e.g., change to a male title if the sex is male).
  
  
  
  Validation Rules:
  
  Ensure that validation rules are in place to prevent this mismatch in the future. This can involve setting up checks in the data entry process.
  
  
  
  User Training:
  
  Provide training to users who enter or manage personnel data to ensure they understand the importance of consistency between these fields.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for any specific configurations or settings that may need adjustment.
  
  
  
  Related Information:
  
  SAP HR Module: This error is often encountered in the Human Resources module of SAP, where personnel data is managed.
  Data Consistency: Maintaining data consistency is crucial for reporting and compliance, especially in HR-related processes.
  Error Handling: Familiarize yourself with how to handle and troubleshoot SAP error messages to streamline data management processes.
  
  If the issue persists after checking the data and configurations, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.