How To Fix 5N397 - Infotype can not be created retroactively

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 397

• Message text: Infotype can not be created retroactively

What causes this issue?

The infotype cannot be created for a date in the past, because there are
already savings amounts present in the payroll results for this period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Adjust the existing infotype records, instead of creating new ones.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N397 - Infotype can not be created retroactively ?

  The SAP error message 5N397, which states "Infotype cannot be created retroactively," typically occurs when there is an attempt to create or modify an infotype record for a date that is considered retroactive, meaning it is earlier than the current date or the date of the last change in the infotype.
  Cause:
  
  Retroactive Date: The date you are trying to enter for the infotype record is earlier than the allowed retroactive limit set in the system. This limit is often defined by the configuration in the system, such as the payroll period or the infotype's validity period.
  Infotype Configuration: Certain infotypes have specific rules regarding retroactive changes. For example, infotypes related to payroll may have restrictions on how far back changes can be made.
  Locking Mechanisms: The system may have locking mechanisms in place that prevent changes to historical data to maintain data integrity.
  
  Solution:
  
  Check Retroactive Limit: Review the retroactive limit settings in your SAP system. This can usually be found in the configuration settings for the relevant infotype or in the payroll settings.
  Adjust Dates: If possible, adjust the date you are trying to enter to be within the allowed range. Ensure that you are not trying to create or change an infotype record for a date that is too far in the past.
  Use Correct Transaction: Ensure you are using the correct transaction code for the infotype you are trying to create or modify. For example, use PA30 for maintaining infotypes.
  Consult with HR/Payroll Team: If you are unsure about the retroactive limits or the implications of changing historical data, consult with your HR or payroll team. They may have specific policies or procedures in place for handling such situations.
  Custom Development: In some cases, if there is a business need to allow retroactive changes, custom development may be required. This should be approached with caution and typically involves consulting with SAP experts or developers.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store employee-related information. Each infotype has a specific purpose and validity period.
  Retroactive Accounting: In payroll processing, retroactive accounting refers to the process of adjusting payroll calculations for past periods. This is often subject to strict rules to ensure compliance and accuracy.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may provide solutions for known issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to reach out to your SAP support team or consult SAP documentation for further assistance.