How To Fix 5N391 - Infotype may not be limited retroactively

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 391

• Message text: Infotype may not be limited retroactively

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5N391 - Infotype may not be limited retroactively ?

  The SAP error message 5N391, "Infotype may not be limited retroactively," typically occurs when there is an attempt to make changes to an infotype (such as personal data, organizational assignment, etc.) that is not allowed to be retroactively limited. This means that the system is preventing changes to historical data that could affect payroll or other time-sensitive processes.
  Cause:
  
  Retroactive Changes: The error usually arises when a user tries to change an infotype record that has a validity period that overlaps with a period where payroll has already been processed.
  Infotype Configuration: Certain infotypes are configured in such a way that they do not allow retroactive changes. This is often a part of the business rules set up in the SAP system.
  Payroll Processing: If payroll has been run for a period, changes to infotypes that affect payroll calculations for that period are restricted.
  
  Solution:
  
  Check Validity Dates: Review the validity dates of the infotype record you are trying to change. Ensure that you are not attempting to change a record that has already been processed in a payroll run.
  Use Future Dated Changes: If you need to make changes, consider entering them with a future start date. This way, the changes will take effect from that date onward without affecting past records.
  Consult with HR/Payroll Team: If you believe that a change is necessary for historical data, consult with your HR or payroll team. They may have the authority to make adjustments or provide guidance on how to proceed.
  Custom Development: In some cases, if there is a legitimate business need to allow retroactive changes, a custom development or configuration change may be required. This should be approached with caution and typically involves a change request process.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees. Each infotype has a defined validity period.
  Payroll Processing: Understanding how payroll processing works in SAP is crucial, as it directly impacts how and when changes can be made to employee data.
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may provide additional insights or solutions.
  
  If you continue to face issues, it may be beneficial to reach out to your SAP support team or consult the SAP community for further assistance.