How To Fix 5N389 - Changes in the payroll past will be ignored

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 389

• Message text: Changes in the payroll past will be ignored

What causes this issue?

The change made is in the payroll past. Retroactive changes to savings
amounts and bank details are ignored in the payroll run. The original
savings amounts are retrieved and the bank details relating to transfers
are therefore no longer updated.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N389 - Changes in the payroll past will be ignored ?

  The SAP error message 5N389, "Changes in the payroll past will be ignored," typically occurs in the context of payroll processing when there are attempts to make changes to payroll data that have already been processed in previous payroll periods. This message serves as a warning that any changes made to historical payroll data will not be reflected in the payroll results for those periods.
  Cause:
  
  Historical Data Changes: The error is triggered when there are attempts to modify payroll results or master data for periods that have already been closed and processed.
  Payroll Period Closure: Once a payroll period is closed, SAP locks the data for that period to ensure the integrity of the payroll results.
  Incorrect Configuration: Sometimes, the configuration settings in the payroll module may not allow for retroactive changes, leading to this error.
  
  Solution:
  
  Review Changes: Ensure that the changes you are trying to make are necessary and that they are being applied to the correct payroll period. If the changes are meant for a future period, adjust the effective date accordingly.
  Use Retroactive Accounting: If you need to make changes to past payroll results, you may need to use retroactive accounting features. This typically involves running a retroactive payroll calculation for the affected employee(s) to adjust the payroll results.
  Consult Payroll Administrator: If you are unsure about how to proceed, consult with your payroll administrator or SAP HR consultant. They can provide guidance on how to handle the changes appropriately.
  Check Configuration: Review the payroll configuration settings to ensure that they are set up correctly for handling retroactive changes. This may involve checking the payroll schema and rules.
  Documentation: Refer to SAP documentation or support notes related to payroll processing and retroactive accounting for more detailed guidance.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific updates or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PC00_MXX_CALC (Payroll Calculation) for making necessary adjustments.
  Testing: Always test changes in a development or quality assurance environment before applying them in the production system to avoid unintended consequences.
  
  By following these steps, you should be able to address the error message 5N389 effectively.