How To Fix 5M625 - Excel template was not found in BDS

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 625

• Message text: Excel template was not found in BDS

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M625 - Excel template was not found in BDS ?

  The SAP error message 5M625 indicates that the Excel template you are trying to use is not found in the Business Document Service (BDS). This error typically occurs when you are attempting to generate a report or document that relies on a specific Excel template that has not been uploaded or is not accessible in the BDS.
  Causes:
  
  Missing Template: The specified Excel template has not been uploaded to the BDS.
  Incorrect Template Name: The name of the template being referenced in the system does not match the actual name of the template in BDS.
  Authorization Issues: The user may not have the necessary permissions to access the template in BDS.
  Configuration Issues: There may be configuration issues in the BDS settings or the document type settings.
  
  Solutions:
  
  
  Upload the Template:
  
  Ensure that the required Excel template is uploaded to the BDS. You can do this by navigating to the BDS administration area in SAP and uploading the template.
  
  
  
  Check Template Name:
  
  Verify that the name of the template you are trying to use matches exactly with the name in the BDS. Pay attention to any differences in spelling, case sensitivity, or file extensions.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access the BDS and the specific template. You may need to consult with your SAP security team to verify and adjust user roles and permissions.
  
  
  
  Review BDS Configuration:
  
  Check the configuration settings for the BDS to ensure that it is set up correctly. This may involve reviewing the document type settings and ensuring that the correct template is assigned.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on managing templates in BDS.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  BDS (Business Document Service): This is a service in SAP that manages documents and templates used in various business processes.
  Template Management: Understanding how to manage and upload templates in BDS is crucial for users who frequently generate reports or documents.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the error message 5M625 and successfully use the required Excel template in your SAP environment.