How To Fix 5M626 - Enter the date of birth

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 626

• Message text: Enter the date of birth

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5M626 - Enter the date of birth ?

  The SAP error message 5M626, which prompts "Enter the date of birth," typically occurs in the context of personnel administration or employee master data management within the SAP system. This error indicates that the system requires the date of birth to be entered for a specific employee or personnel record, and it is a mandatory field that has not been filled out.
  Cause:
  
  Missing Data: The most common cause is that the date of birth field has not been filled in for the employee record.
  Data Entry Error: The date of birth may have been entered incorrectly or in an incorrect format.
  System Configuration: There may be configuration settings in the SAP system that enforce mandatory fields for employee records.
  
  Solution:
  
  Enter the Date of Birth: Navigate to the employee master data (usually through transaction codes like PA30 or PA40) and enter the date of birth in the appropriate field.
  Check Format: Ensure that the date of birth is entered in the correct format as required by your SAP system (e.g., DD.MM.YYYY).
  Review Configuration: If you are an administrator, check the configuration settings in the SAP system to ensure that the date of birth field is set as mandatory. This can be done in the IMG (Implementation Guide) under Personnel Management settings.
  User Training: Ensure that users entering data are trained on the importance of filling out mandatory fields, including the date of birth.
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to employee data management include PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and PA20 (Display HR Master Data).
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  Documentation: Refer to SAP Help documentation for detailed information on personnel administration and mandatory fields.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP community forums for further assistance.