How To Fix 5M533 - There is no infotype record that is still valid at the end of the year

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 533

• Message text: There is no infotype record that is still valid at the end of the year

What causes this issue?

There is no infotype record that is valid for the selected employee at
the end of the year (31 Deceber).

System Response

No delimitation can be made.

How to fix this error?

Increase the length of the validity of the infotype record so that it
goes beyond the end of the year.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M533 - There is no infotype record that is still valid at the end of the year ?

  The SAP error message 5M533 indicates that there is no valid infotype record for an employee at the end of the year. This typically occurs during year-end processing or when generating reports that require valid infotype data for a specific period, such as payroll or tax reporting.
  Cause:
  
  Missing Infotype Records: The employee may not have any infotype records (e.g., personal data, payroll data) that are valid at the end of the year.
  Incorrect Validity Dates: The validity dates of the infotype records may not cover the required period, leading to gaps in the data.
  Data Deletion: Infotype records may have been deleted or not created for the relevant period.
  Incorrect Configuration: There may be configuration issues in the system that prevent the infotype from being recognized as valid.
  
  Solution:
  
  
  Check Infotype Records: 
  
  Use transaction code PA20 (Display HR Master Data) to check the infotype records for the employee in question.
  Ensure that the relevant infotypes (e.g., 0000 - Actions, 0001 - Organizational Assignment, 0002 - Personal Data) exist and are valid for the required period.
  
  
  
  Create or Update Records:
  
  If records are missing, create the necessary infotype records using transaction code PA30 (Maintain HR Master Data).
  Ensure that the validity dates of the records cover the entire year or the required reporting period.
  
  
  
  Review Validity Dates:
  
  Check the validity dates of existing infotype records to ensure they are set correctly. Adjust them if necessary.
  
  
  
  Consult with HR Team:
  
  If you are unsure about the required infotype data, consult with your HR team to understand what records are necessary for year-end processing.
  
  
  
  Run Consistency Checks:
  
  Use transaction code PU00 (Delete Inconsistent Records) or other relevant reports to check for inconsistencies in the HR master data.
  
  
  
  System Configuration:
  
  If the issue persists, review the system configuration related to infotypes and year-end processing. This may require assistance from an SAP HR consultant or your IT department.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees. Each infotype has a defined validity period.
  Year-End Processing: This is a critical time for HR and payroll departments, as it involves closing out the year and preparing for the next one, including generating reports and ensuring compliance with regulations.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for relevant notes in the SAP Support Portal.
  
  By following these steps, you should be able to resolve the error message 5M533 and ensure that the necessary infotype records are in place for year-end processing.