How To Fix 5M387 - Leave date & deleted retroactively. Person is active!

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 387

• Message text: Leave date & deleted retroactively. Person is active!

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5M387 - Leave date & deleted retroactively. Person is active! ?

  The SAP error message 5M387 ("Leave date & deleted retroactively. Person is active!") typically occurs in the context of personnel administration and time management within the SAP Human Capital Management (HCM) module. This error indicates that there is a conflict between the leave data and the employee's active status in the system.
  Cause:
  
  Retroactive Changes: The error usually arises when a leave record (such as vacation or sick leave) has been deleted or modified retroactively, which means that the system is trying to process a leave record that no longer exists for a period when the employee is still considered active.
  Data Inconsistency: There may be inconsistencies in the employee's leave data, such as overlapping leave periods or incorrect end dates.
  Incorrect Configuration: The configuration settings in the SAP system regarding leave management may not be set up correctly, leading to conflicts when processing leave requests.
  
  Solution:
  
  Check Leave Records: Review the employee's leave records to ensure that there are no inconsistencies. Look for any deleted or modified leave entries that may conflict with the employee's active status.
  Recreate Deleted Leave: If a leave record was deleted in error, consider recreating it to restore the data integrity.
  Adjust Dates: If the leave dates are incorrect, adjust them to ensure they align with the employee's active status.
  Review Retroactive Changes: If retroactive changes were made, ensure that they are valid and do not conflict with the employee's current status.
  Consult with HR: If you are unsure about the changes, consult with your HR department or the person responsible for maintaining employee records to clarify the situation.
  Check Configuration: If the issue persists, review the configuration settings in the SAP system related to leave management to ensure they are set up correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit employee records.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error message or provide additional troubleshooting steps.
  User Authorization: Ensure that you have the necessary authorizations to make changes to employee leave records.
  
  If the problem continues after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.