How To Fix 5L208 - IC number & for personnel number & is not unique.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 208

• Message text: IC number & for personnel number & is not unique.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5L208 - IC number & for personnel number & is not unique. ?

  The SAP error message "5L208: IC number & for personnel number & is not unique" typically indicates that there is a problem with the uniqueness of the data associated with the personnel number in the system. This error often arises in the context of infotypes, where the system expects a unique entry for a given personnel number and infotype combination, but finds multiple entries instead.
  Cause:
  
  Duplicate Entries: The most common cause of this error is that there are multiple records in the database for the same personnel number and infotype combination. This can happen due to data entry errors, system imports, or incorrect data migrations.
  Data Consistency Issues: If the data has been imported or modified without proper checks, it may lead to inconsistencies in the database.
  Configuration Issues: Sometimes, the configuration settings in the SAP system may not be set up correctly, leading to unexpected behavior.
  
  Solution:
  
  
  Check for Duplicates:
  
  Use transaction codes like SE16 or SE16N to access the relevant infotype table (e.g., PA0001 for personal data, PA0002 for address data, etc.) and check for duplicate entries for the specified personnel number.
  You can run a query to find all entries for the personnel number and identify duplicates.
  
  
  
  Delete or Correct Duplicates:
  
  If duplicates are found, you will need to delete or correct the duplicate entries. This can be done through transaction PA30 (Maintain HR Master Data) or directly in the database if you have the necessary permissions.
  Ensure that you have backups or have consulted with your data management team before making deletions.
  
  
  
  Data Validation:
  
  Implement data validation checks during data entry or data migration processes to prevent duplicates from being created in the future.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific guidelines related to your version of SAP and the infotypes you are working with.
  
  
  
  Testing:
  
  After making corrections, test the process again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee-related data. Each infotype has a specific structure and is identified by a unique number.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and SE16/SE16N (Data Browser) for troubleshooting.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for the error message number in the SAP Support Portal.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP HR modules for further assistance.