How To Fix 5L154 - File not generated for ER with Ref. No. & due to missing mandatory fields

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 154

• Message text: File not generated for ER with Ref. No. & due to missing mandatory fields

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5L154 - File not generated for ER with Ref. No. & due to missing mandatory fields ?

  The SAP error message 5L154 indicates that a file was not generated for an ER (Expense Report) due to missing mandatory fields. This error typically occurs in the context of financial or expense reporting processes within SAP systems, particularly when trying to generate files for external reporting or integration.
  Cause:
  The error is caused by one or more mandatory fields not being filled out in the expense report or related documents. These mandatory fields are essential for the system to process the report correctly and generate the required output file.
  Common Mandatory Fields:
  The specific mandatory fields can vary depending on the configuration of your SAP system and the type of expense report being processed. However, common mandatory fields may include:
  
  Employee ID
  Expense type
  Amount
  Date of the expense
  Cost center or internal order
  Any other fields defined as mandatory in your organization's configuration
  
  Solution:
  To resolve the error, follow these steps:
  
  
  Review the Expense Report: Open the expense report associated with the reference number provided in the error message. Check for any fields that are marked as mandatory but are currently empty.
  
  
  Complete Mandatory Fields: Fill in all the required fields. Ensure that all necessary information is provided according to your organization's policies and SAP configuration.
  
  
  Validate Data: Use the validation tools available in SAP to check for any other potential issues with the data entered in the expense report.
  
  
  Re-attempt File Generation: After ensuring that all mandatory fields are filled, attempt to generate the file again. This can usually be done through the same transaction or process that was used initially.
  
  
  Consult Documentation: If you are unsure which fields are mandatory, consult your organization's SAP documentation or reach out to your SAP support team for guidance.
  
  
  Check Configuration: If the issue persists, it may be necessary to check the configuration settings in SAP to ensure that the mandatory fields are correctly defined.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Roles and Permissions: Ensure that the user attempting to generate the file has the necessary permissions to access and modify the expense report.
  Training and Support: If users frequently encounter this error, consider providing additional training on how to properly fill out expense reports in SAP.
  
  By following these steps, you should be able to resolve the error and successfully generate the required file for the expense report.