How To Fix 5L027 - Employee & has a spouse record in infotype 0021 for period & to &.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 027

• Message text: Employee & has a spouse record in infotype 0021 for period & to &.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5L027 - Employee & has a spouse record in infotype 0021 for period & to &. ?

  The SAP error message 5L027 indicates that there is an issue with the employee's spouse record in Infotype 0021 (Family Member/Dependents). This error typically arises when there is an attempt to perform an action (like hiring, changing, or terminating an employee) that conflicts with existing data in Infotype 0021.
  Cause:
  The error message "Employee & has a spouse record in infotype 0021 for period & to &" suggests that:
  
  The employee has a spouse record in Infotype 0021 that is active for the specified period.
  The action you are trying to perform may not be compatible with the existing spouse record (e.g., trying to delete or change the employee's marital status without addressing the spouse record).
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Infotype 0021: 
  
  Go to the employee's master data in SAP and check Infotype 0021 for the specified employee.
  Verify the spouse record and ensure that it is correctly maintained for the relevant period.
  
  
  
  Modify or Delete the Spouse Record:
  
  If the spouse record is no longer valid (e.g., if the employee is no longer married), you may need to delete or modify the record.
  If the record is valid, ensure that any changes you are trying to make to the employee's data are compatible with the existing spouse record.
  
  
  
  Consult with HR:
  
  If you are unsure about the changes, consult with your HR department or the person responsible for maintaining employee records to ensure that the data is accurate and compliant with company policies.
  
  
  
  Check for Other Related Infotypes:
  
  Sometimes, other infotypes related to family members or dependents may also need to be checked (e.g., Infotype 0022 for additional family members).
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like PA30 (Maintain HR Master Data) to view and edit the infotype records.
  
  
  
  Related Information:
  
  Infotype 0021: This infotype is used to maintain information about family members and dependents, including spouses, children, and other relatives.
  Infotype Validity: Each infotype has a validity period, and changes to an employee's marital status or family information must be consistent with the validity of the records in Infotype 0021.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  By following these steps, you should be able to resolve the error and ensure that the employee's records are correctly maintained in SAP.