How To Fix 5K603 - ID-number and birth-date do not correspond

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 603

• Message text: ID-number and birth-date do not correspond

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5K603 - ID-number and birth-date do not correspond ?

  The SAP error message "5K603 ID-number and birth-date do not correspond" typically occurs in the context of employee data management, particularly when dealing with personal identification information in the SAP Human Capital Management (HCM) module. This error indicates that there is a mismatch between the ID number (such as a national identification number or social security number) and the birth date of the employee or individual being processed.
  Cause:
  
  Data Entry Error: The ID number or birth date may have been entered incorrectly in the system.
  Inconsistent Data: The ID number and birth date may not match the official records (e.g., government databases, employee documents).
  Data Migration Issues: If data was migrated from another system, there may have been inconsistencies or errors during the transfer.
  Changes in Personal Information: If an employee has recently changed their name or identification number, the old data may still be present in the system.
  
  Solution:
  
  Verify Data: Check the ID number and birth date entered in the SAP system against official documents (e.g., ID card, birth certificate) to ensure they match.
  Correct Errors: If discrepancies are found, correct the data in the SAP system. This may involve updating the employee master data.
  Consult with HR: If you are unsure about the correct information, consult with the HR department or the employee to confirm their details.
  Check for Duplicates: Ensure that there are no duplicate records for the same individual in the system that could be causing the conflict.
  Data Consistency Checks: Run data consistency checks or reports in SAP to identify any other potential issues with employee records.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  Authorization: Ensure you have the necessary permissions to make changes to employee data in SAP.
  Documentation: Keep documentation of any changes made for audit purposes and to maintain data integrity.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any known issues or patches related to this error message.
  
  If the problem persists after verifying and correcting the data, it may be necessary to contact SAP support for further assistance.