5G823 - Cannot create a new PGL record in the previous tax year

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 823

• Message text: Cannot create a new PGL record in the previous tax year

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G823 - Cannot create a new PGL record in the previous tax year ?

  The SAP error message 5G823 indicates that the system is unable to create a new PGL (Profit and Loss) record for a previous tax year. This typically occurs when there are restrictions in place that prevent modifications or entries in closed fiscal years.
  Cause:
  
  Closed Fiscal Year: The most common reason for this error is that the fiscal year in question has been closed. In SAP, once a fiscal year is closed, no new postings or changes can be made to that year.
  Configuration Settings: The system may be configured to prevent any changes to prior periods to maintain data integrity and compliance with accounting standards.
  Authorization Issues: There may be restrictions based on user roles and authorizations that prevent creating records in previous years.
  
  Solution:
  
  Check Fiscal Year Status: Verify if the fiscal year is indeed closed. You can do this by checking the fiscal year settings in the configuration (transaction code: OB52).
  Open the Fiscal Year: If you need to make adjustments, you may need to temporarily open the fiscal year. This can be done by changing the settings in OB52 to allow postings for that specific period. However, this should be done with caution and typically requires proper authorization and justification.
  Use Adjustment Entries: If the fiscal year cannot be opened, consider making adjustment entries in the current fiscal year that reflect the necessary changes from the previous year.
  Consult with Finance Team: Engage with your finance or accounting team to ensure that any changes comply with internal policies and external regulations.
  Check User Authorizations: Ensure that the user attempting to create the PGL record has the necessary authorizations to perform this action.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (for fiscal year settings) and FB50 (for general ledger postings).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation regarding fiscal year-end processes and how to handle adjustments in closed periods.
  
  Always ensure that any changes made to fiscal year settings are documented and approved by the appropriate stakeholders to maintain compliance and data integrity.