5G822 - Changes to PGL record in the previous tax year are not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 822

• Message text: Changes to PGL record in the previous tax year are not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G822 - Changes to PGL record in the previous tax year are not allowed ?

  The SAP error message 5G822, which states "Changes to PGL record in the previous tax year are not allowed," typically occurs in the context of financial accounting and tax reporting within the SAP system. This error indicates that there is an attempt to modify a Profit and Loss (PGL) record for a period that has already been closed for the previous tax year. 
  Cause:
  
  Closed Fiscal Year: The fiscal year in question has been closed, and SAP prevents changes to financial records to maintain the integrity of financial reporting.
  Regulatory Compliance: Many jurisdictions have regulations that require financial records to remain unchanged once a tax year has been closed.
  System Configuration: The system may be configured to restrict changes to certain financial records after a specific date.
  
  Solution:
  
  Check Fiscal Year Status: Verify if the fiscal year is indeed closed. You can do this by checking the fiscal year settings in the SAP system.
  Open the Fiscal Year: If changes are necessary, you may need to open the fiscal year again. This typically requires authorization and should be done with caution, as it can affect financial reporting.
  
  Navigate to the transaction code OB52 to open the period for the relevant company code and fiscal year.
  
  
  Create a New Adjustment Entry: Instead of changing the existing PGL record, consider creating a new adjustment entry in the current fiscal year to reflect the necessary changes.
  Consult with Finance Team: Discuss with your finance or accounting team to determine the best course of action, especially if regulatory compliance is a concern.
  SAP Notes and Support: Check for any relevant SAP Notes or consult SAP support for guidance on handling this error, especially if it is a recurring issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB50 (General Ledger Account Document Entry) and OB52 (Change View "Open and Close Posting Periods").
  Documentation: Review SAP documentation regarding fiscal year-end closing procedures and the implications of changing financial records.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to financial records and fiscal periods.
  
  Always ensure that any changes made are compliant with your organization's financial policies and local regulations.