How To Fix 5G326 - Entering an issue date implies that P45(3)/P46 form has been issued

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 326

• Message text: Entering an issue date implies that P45(3)/P46 form has been issued

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G326 - Entering an issue date implies that P45(3)/P46 form has been issued ?

  The SAP error message 5G326, which states "Entering an issue date implies that P45(3)/P46 form has been issued," typically occurs in the context of payroll processing in the UK, particularly when dealing with employee tax forms such as P45 and P46.
  Cause:
  This error arises when you attempt to enter an issue date for a P45 or P46 form in the SAP system, but the system detects that the form has already been issued. The P45 form is used when an employee leaves a job, and it provides details about their tax code and earnings. The P46 form is used for new employees who do not have a P45. If the system recognizes that a P45 or P46 has already been issued for the employee, it will prevent you from entering a new issue date, as this would create inconsistencies in the payroll records.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Verify if a P45 or P46 has already been issued for the employee in question. You can do this by checking the employee's payroll records in SAP.
  
  
  Correct Data Entry: If you mistakenly entered an issue date for a form that has already been issued, you may need to remove or correct that entry. Ensure that you are not trying to issue a new P45 or P46 for the same employment period.
  
  
  Consult Payroll Administrator: If you are unsure about the status of the P45 or P46 forms, consult with your payroll administrator or HR department. They can provide clarity on whether the forms have been issued and guide you on the next steps.
  
  
  Use the Correct Transaction: Make sure you are using the correct SAP transaction for issuing P45 or P46 forms. Sometimes, using the wrong transaction can lead to errors.
  
  
  System Configuration: If the issue persists, it may be necessary to check the configuration settings in SAP related to payroll processing and tax forms. This may require assistance from an SAP consultant or your IT department.
  
  
  Related Information:
  
  P45 Form: This form is issued when an employee leaves a job and contains information about their earnings and tax deductions.
  P46 Form: This form is used for new employees who do not have a P45, allowing employers to determine the correct tax code.
  SAP Payroll Processing: Understanding the payroll processing cycle in SAP can help prevent such errors. Familiarize yourself with the relevant transactions and processes for managing employee tax forms.
  
  If you continue to experience issues, consider reaching out to SAP support or your internal IT support team for further assistance.