How To Fix 5G328 - P46 Class should be entered only if P45 details are not entered

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 328

• Message text: P46 Class should be entered only if P45 details are not entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G328 - P46 Class should be entered only if P45 details are not entered ?

  The SAP error message 5G328 with the description "P46 Class should be entered only if P45 details are not entered" typically occurs in the context of payroll processing or employee data management within the SAP system. This error indicates that there is a conflict in the data entry for employee tax information, specifically regarding the P45 and P46 forms, which are used in the UK for tax purposes.
  Cause:
  
  Data Entry Conflict: The error arises when both P45 and P46 details are entered for an employee. According to the rules governing these forms, you should only enter P46 details if there are no P45 details provided.
  Incorrect Configuration: There may be a configuration issue in the payroll or employee data management settings that does not enforce the correct rules for entering these forms.
  
  Solution:
  
  
  Review Employee Data: Check the employee's tax information in the SAP system. Ensure that if P45 details are entered, P46 details are not filled in, and vice versa.
  
  If P45 details are present, remove or clear the P46 fields.
  If P46 details are needed, ensure that no P45 details are entered.
  
  
  
  Correct Data Entry: Make the necessary corrections in the employee's record:
  
  Navigate to the relevant infotype (e.g., IT 0002 for personal data or IT 0003 for payroll data).
  Update the fields accordingly based on the employee's tax situation.
  
  
  
  Consult Documentation: Refer to SAP documentation or your organization's guidelines on handling P45 and P46 forms to ensure compliance with tax regulations.
  
  
  System Configuration: If the issue persists or if you believe the configuration is incorrect, consult with your SAP administrator or technical team to review the configuration settings related to payroll and tax forms.
  
  
  Related Information:
  
  P45 Form: This form is issued when an employee leaves a job and contains details about their earnings and the tax that has been deducted.
  P46 Form: This form is used when an employee starts a new job and does not have a P45. It provides the employer with the necessary tax information.
  SAP Modules: This error is typically encountered in the SAP Human Capital Management (HCM) module, particularly in the payroll processing area.
  
  By following these steps, you should be able to resolve the error and ensure that the employee's tax information is correctly entered in the SAP system.