How To Fix 5G324 - P38A forms are not produced by SAP for e-Filing Outgoing (see long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 324

• Message text: P38A forms are not produced by SAP for e-Filing Outgoing (see long text)

What causes this issue?

In the field <ZK>P38A Declaration</> you have entered 'are due'.
However, the SAP End-of-Year report (RPCEOYG0) does not produce 'P38A'
XML forms. Therefore, you must enter 'are not due' in this field.

How to fix this error?

There are two specific customising options available for you to handle
P38A EOY reporting, depending on how you have decided to submit your
EOY returns:
1.,,EOY returns not using e-Filing Outgoing Functionality
Within the EOY report RPCEOYG0, the decision as to whether a P14 or P38A
form is to be produced for any particular employee is made via reference
to constant P60IL, contained in table Payroll Parameters (T511K).
If the value of constant P60IL is less than 2, a warning message is
issued that there are no reportable results existing for P14 output. The
statistic P14s not needed to be produced, displayed on the results
screen for a successful run of report RPCEOYG0, is increased by one.
More importantly, the P38A record is placed into a P14 record. If the
value of constant P60IL is greater than, or equal to 2, the P14 is still
produced for the employee concerned.
It is important to note the interaction between the settings of constant
P60IL and P14/P38A/P60 creation:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

VALUE OF RESULT FOR P14 RESULT FOR P60
P60IL
0 No P14, P38A produced No P60
1 No P14, P38A produced P60
> or = 2 P14 produced P60
2.,,EOY returns using e-Filing Outgoing Functionality
If you have decided to submit your EOY returns electronically and
implemented the e-Filing for Great Britain Outgoing solution, the
electronic submission of the P38A form is not supported. The Inland
Revenue will accept P38A form data for an employee if submitted
electronically in a P14 form format.
Therefore, if you are running e-Filing Outgoing, you must customise
constant P60IL as follows:
VALUE OF RESULT FOR P14 RESULT FOR P60
P60IL
> or = 2 P14 produced P60 produced

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G324 - P38A forms are not produced by SAP for e-Filing Outgoing (see long text) ?

  The SAP error message 5G324 with the description "P38A forms are not produced by SAP for e-Filing Outgoing" typically relates to issues in the configuration or processing of e-filing for tax forms, specifically the P38A forms in the context of payroll or tax reporting.
  Cause:
  
  Configuration Issues: The system may not be properly configured to generate the P38A forms. This could include missing settings in the payroll or tax reporting configuration.
  Missing Data: Required data for generating the forms may be missing or incomplete. This could include employee information, tax details, or other relevant data.
  Authorization Issues: The user may not have the necessary authorizations to generate or access the forms.
  System Errors: There could be a bug or issue within the SAP system that is preventing the forms from being generated.
  
  Solution:
  
  Check Configuration: Review the configuration settings for e-filing and ensure that all necessary parameters for P38A forms are correctly set up. This may involve checking the payroll area, tax codes, and reporting settings.
  Verify Data Completeness: Ensure that all required employee and payroll data is complete and accurate. This includes checking for any missing or incorrect entries in the employee master data or payroll results.
  Review Authorizations: Confirm that the user attempting to generate the forms has the appropriate authorizations. This may involve checking user roles and permissions in the SAP system.
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address known issues with the P38A forms or e-filing processes. Applying these notes may resolve the issue.
  Test in a Development Environment: If possible, replicate the issue in a development or test environment to identify any specific errors or misconfigurations without affecting production data.
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide additional insights or solutions based on the specific version and configuration of your SAP system.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for e-filing and payroll processing for detailed guidance on configuration and troubleshooting.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  Training and Resources: Consider training sessions or resources on SAP payroll and tax reporting to ensure that users are familiar with the processes and configurations.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message 5G324.