How To Fix 5G307 - No record in table Employee Subgroup (T503)

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 307

• Message text: No record in table Employee Subgroup (T503)

What causes this issue?

There is no record in table <ZK>Employee Subgroup</> (T503) for the
parameters you have chosen.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your chosen parameters and table configuration, and if necessary,
maintain the data in table T503. Alternatively, consult your system
administrator.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G307 - No record in table Employee Subgroup (T503) ?

  The SAP error message 5G307 indicates that there is no record found in the table for the specified Employee Subgroup (T503). This error typically occurs when you are trying to perform an action related to employee data, such as creating or modifying employee records, and the system cannot find the necessary configuration for the specified employee subgroup.
  Cause:
  
  Missing Configuration: The Employee Subgroup (T503) may not be defined in the system. This can happen if the subgroup was never created or if it was deleted.
  Incorrect Input: The employee subgroup code you are trying to use may be incorrect or misspelled.
  Data Inconsistency: There may be inconsistencies in the data, such as missing entries in related tables that reference the Employee Subgroup.
  
  Solution:
  
  
  Check Employee Subgroup Configuration:
  
  Go to the SAP transaction code SPRO (Customizing) and navigate to the relevant path for defining Employee Subgroups.
  Ensure that the Employee Subgroup you are trying to use is defined in the system. If it is not, you will need to create it.
  
  
  
  Verify Input:
  
  Double-check the employee subgroup code you are entering. Make sure it matches the codes defined in the system.
  If you are using a program or report, ensure that the input parameters are correct.
  
  
  
  Create Missing Records:
  
  If the Employee Subgroup is indeed missing, you can create it using the appropriate configuration settings in SPRO.
  Ensure that all related settings (such as Personnel Area, Employee Group, etc.) are also correctly configured.
  
  
  
  Check for Data Consistency:
  
  Use transaction codes like SE16 or SE11 to view the T503 table and check for any inconsistencies or missing entries.
  If necessary, consult with your SAP Basis or technical team to perform a data consistency check.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to Employee Subgroups for additional context and guidance.
  
  
  
  Related Information:
  
  T503 Table: This table contains the definitions of Employee Subgroups. Each subgroup is linked to specific employee types and can have various attributes.
  Employee Group and Employee Subgroup: These are key components in SAP HR that help categorize employees for various HR processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA20 (Display HR Master Data) to troubleshoot further.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant specializing in SAP HR.