How To Fix 5G265 - Early start of Maternity Pay Period due to premature birth

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 265

• Message text: Early start of Maternity Pay Period due to premature birth

What causes this issue?

The Maternity Pay Period (MPP) starts before the earliest allowed start
date, according to the Expected Week of Childbirth. The MPP starts this
early due to premature birth of the child.

System Response

The MPP starts on the day following the date of birth.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G265 - Early start of Maternity Pay Period due to premature birth ?

  The SAP error message 5G265, which indicates "Early start of Maternity Pay Period due to premature birth," typically arises in the context of payroll processing within the SAP system, particularly when dealing with maternity leave and pay calculations.
  Cause:
  This error occurs when the maternity pay period is set to start earlier than the expected date due to a premature birth. In SAP, the system has specific rules and configurations regarding the maternity pay period, and if the actual start date of maternity leave is earlier than what is configured or expected, it triggers this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Employee's Data: Verify the employee's maternity leave start date and ensure it reflects the actual date of the premature birth. Update the records if necessary.
  
  
  Review Configuration Settings: Ensure that the configuration settings for maternity leave and pay in the SAP system are correctly set up to accommodate early starts due to premature births. This may involve checking the relevant infotypes (e.g., Infotype 0000 for Actions, Infotype 0001 for Organizational Assignment, Infotype 0007 for Planned Working Time, etc.).
  
  
  Adjust Maternity Pay Period: If the premature birth has been documented, adjust the maternity pay period in the system to reflect the new start date. This may involve changing the dates in the relevant infotypes.
  
  
  Consult Payroll Documentation: Review the payroll documentation and guidelines specific to your organization or country regarding maternity leave and pay. There may be specific rules that need to be followed for premature births.
  
  
  Test the Changes: After making the necessary adjustments, run a test payroll to ensure that the error is resolved and that the maternity pay is calculated correctly.
  
  
  Seek Help from SAP Support: If the issue persists or if you are unsure about making changes, consider reaching out to your SAP support team or consulting SAP documentation for further assistance.
  
  
  Related Information:
  
  Maternity Leave Policies: Familiarize yourself with the local laws and company policies regarding maternity leave, especially concerning premature births.
  SAP Infotypes: Understanding the relevant infotypes related to employee leave and payroll can help in troubleshooting similar issues in the future.
  User Roles and Authorizations: Ensure that you have the necessary permissions to make changes to employee records and payroll settings in SAP.
  
  By following these steps, you should be able to address the error message 5G265 effectively.