How To Fix 5G263 - Stillbirth more than &1 weeks before EWC has no entitlement to &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 263

• Message text: Stillbirth more than &1 weeks before EWC has no entitlement to &2

What causes this issue?

If the baby is stillborn before the 16th week before the Expected Week
of Childbirth (i.e., before the 25th week of pregnancy) there is no
entitlement to Statutory Maternity Pay or Statutory Paternity Pay.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G263 - Stillbirth more than &1 weeks before EWC has no entitlement to &2 ?

  The SAP error message 5G263, which states "Stillbirth more than &1 weeks before EWC has no entitlement to &2," typically relates to the management of employee leave and benefits in the context of SAP's Human Capital Management (HCM) module. This error message indicates that there is an issue with the entitlement to certain benefits or leave related to a stillbirth that occurred more than a specified number of weeks before the expected week of confinement (EWC).
  Cause:
  
  Timing of the Stillbirth: The error arises when a stillbirth is recorded that occurred more than a defined number of weeks (e.g., 24 weeks) before the expected week of confinement. In many jurisdictions, entitlements to certain benefits (like maternity leave or parental leave) are contingent upon the timing of the event relative to the expected delivery date.
  Configuration Settings: The system may be configured to restrict entitlements based on specific rules or regulations that govern leave and benefits in your organization or country.
  Data Entry Errors: There may be incorrect data entry regarding the dates of the stillbirth or the expected week of confinement.
  
  Solution:
  
  Review Dates: Check the dates entered for the stillbirth and the expected week of confinement. Ensure that they are accurate and reflect the correct timeline.
  Consult Configuration: Review the configuration settings in the SAP system related to leave entitlements for stillbirths. This may involve checking the rules set up in the system for maternity or parental leave.
  Policy Review: Consult your organization's HR policies regarding entitlements for stillbirths. Ensure that the policies align with the configuration in SAP.
  Customizing SAP: If the current configuration does not meet the legal or organizational requirements, you may need to work with your SAP HCM consultant to adjust the settings or create custom rules to accommodate the specific needs.
  Documentation: Ensure that all relevant documentation is in place to support the entitlement claims, including medical certificates or other necessary paperwork.
  
  Related Information:
  
  Legal Framework: Understand the legal framework governing maternity and parental leave in your jurisdiction, as this will influence the entitlements and how they are managed in SAP.
  SAP Notes: Check for any SAP Notes or updates related to this error message, as SAP may provide patches or guidance on handling specific scenarios.
  User Training: Ensure that HR personnel are trained on how to correctly enter and manage leave entitlements in SAP to minimize data entry errors.
  
  If the issue persists after checking these areas, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.