How To Fix 5G261 - Intended leave start date restricts SPP entitlement

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 261

• Message text: Intended leave start date restricts SPP entitlement

What causes this issue?

You have entered an intended start date for Statutory Paternity
Leave(birth or adoption) that is more than 42 days after the birth date
or placement date of the child.
Statutory Paternity Pay (birth or adoption) is payable for a period of
two weeks, up to 56 days after the birth date or placement date of the
child. The intended start date of the Statutory Paternity Leave period
you have entered means that the employee will not receive the full two
week entitlement to Statutory Paternity Pay.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

This message is issued as a warning only. You should consider informing
the employee that moving the intended start of the Statutory Paternity
Leave period to a date less than 42 days after the birth date or
placement date of the child will allow full entitlement to Statutory
Paternity Pay (birth or adoption).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G261 - Intended leave start date restricts SPP entitlement ?

  The SAP error message 5G261 ("Intended leave start date restricts SPP entitlement") typically occurs in the context of managing employee leave and entitlements within the SAP system, particularly when dealing with Special Paid Leave (SPP) or similar leave types.
  Cause:
  This error message indicates that the intended start date for the leave request conflicts with the eligibility criteria for the Special Paid Leave entitlement. This could be due to several reasons, such as:
  
  Eligibility Criteria: The employee may not meet the eligibility criteria for SPP based on their employment status, length of service, or other factors defined in the system.
  Leave Overlap: The intended leave start date may overlap with another leave period that the employee is already on or has taken, which could restrict their entitlement.
  Configuration Issues: There may be configuration settings in the SAP system that restrict the leave entitlement based on specific dates or conditions.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  Check Eligibility: Verify the employee's eligibility for SPP. Ensure that they meet all the necessary criteria, such as length of service and employment status.
  Review Leave Dates: Check the intended leave start date against any existing leave records. Ensure that there are no overlaps or conflicts with other leave types.
  Consult Configuration: If you have access to the system configuration, review the settings related to leave entitlements. Ensure that the rules governing SPP are correctly set up and that there are no restrictions that would prevent the leave from being granted.
  Adjust Leave Request: If the intended leave start date is indeed causing the conflict, consider adjusting the leave request to a date that complies with the eligibility criteria.
  Contact HR or SAP Support: If the issue persists and you cannot identify the cause, it may be helpful to contact your HR department or SAP support team for further assistance. They can provide insights based on the specific configuration and policies in place.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide guidance on configuration settings related to leave entitlements.
  Documentation: Review the documentation related to leave management in SAP, particularly focusing on Special Paid Leave and its eligibility criteria.
  Training: If you are frequently encountering issues with leave management in SAP, consider additional training or resources to better understand the system's functionalities and configurations.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.