How To Fix 5G260 - Notice given before medical evidence of pregnancy provided

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 260

• Message text: Notice given before medical evidence of pregnancy provided

What causes this issue?

The employee has given notice of intention to take either Statutory
Maternity Leave or Statutory Paternity Leave (birth) before they have
provided the required certificate. There are different certificates
necessary to establish eligibility for these two types of statutory
absence:
Statutory Maternity Leave
The required certification is a MAT B1 form, which the employee
receives from the doctor or midwife, stating the expected date of
delivery of the baby.
<ZH>Note: </>If the MAT B1 form was signed more than 20 weeks before
the week in which the baby is due to be born, it cannot be accepted for
Statutory Maternity Leave entitlement.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Statutory Paternity Leave (birth)
Self-certification via Form SC3 is required for entitlement to this
form of paid absence. The employer cannot demand to see Form MATB1 in
this instance.

System Response

How to fix this error?

Do not fill the field <ZK>Notfcatn. to employer </>until the relevant
certificate has been received from the employee.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G260 - Notice given before medical evidence of pregnancy provided ?

  The SAP error message 5G260, which states "Notice given before medical evidence of pregnancy provided," typically occurs in the context of managing employee benefits related to maternity leave or pregnancy-related entitlements in SAP systems, particularly in Human Capital Management (HCM) modules.
  Cause:
  This error message indicates that a notice (such as a notification of maternity leave or related benefits) has been generated or processed before the necessary medical documentation confirming the pregnancy has been submitted or recorded in the system. This can happen due to:
  
  Incomplete Data Entry: The employee or HR personnel may have initiated the process without providing the required medical evidence.
  System Configuration: The system may be configured to require medical evidence before allowing certain actions related to maternity leave.
  Timing Issues: The notice may have been triggered based on a date or event that does not align with the submission of medical evidence.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Verify Medical Evidence Submission: Ensure that the employee has submitted the necessary medical documentation confirming the pregnancy. This may include a doctor's note or medical certificate.
  
  
  Update Employee Records: If the medical evidence has been received, ensure that it is properly recorded in the employee's records within the SAP system. This may involve updating the relevant infotypes (e.g., Infotype 0000 for actions, Infotype 0001 for organizational assignment, etc.).
  
  
  Check Configuration Settings: Review the configuration settings in the SAP system to ensure that the requirement for medical evidence is correctly set up. This may involve consulting with your SAP HCM administrator or technical team.
  
  
  Reprocess the Notice: Once the medical evidence is correctly recorded, attempt to reprocess the notice or related action that triggered the error.
  
  
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling this error message, as there may be additional steps or considerations based on your organization's configuration.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates and patches.
  User Training: Ensure that HR personnel are trained on the proper procedures for handling maternity leave and the importance of timely submission of medical evidence.
  Legal Compliance: Be aware of any legal requirements regarding maternity leave and employee rights in your jurisdiction, as these may impact how the SAP system is configured and used.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.