How To Fix 5G253 - Notification of leave for &1 given after Qualifying Week

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 253

• Message text: Notification of leave for &1 given after Qualifying Week

What causes this issue?

The Qualifying Week (QW) - when determining eligibility for Statutory
Maternity Pay or Statutory Paternity Pay (birth) - is the 15th week
before the Expected Week of Childbirth (EWC). The date an employee
gives notice of intention to take Statutory Maternity Leave or
Statutory Paternity Leave for the birth of a child must be before the
end of the Qualifying Week. The date entered in field <ZK>Notfcatn.to
employer </>is after the Qualifying Week.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a date before the end of the Qualifying Week in field
<ZK>Notfcatn.to employer</> or reconsider the employee's eligibility
for Statutory Maternity Pay/Statutory Paternity Pay (birth).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G253 - Notification of leave for &1 given after Qualifying Week ?

  The SAP error message 5G253, which states "Notification of leave for &1 given after Qualifying Week," typically occurs in the context of employee leave management within the SAP system, particularly when dealing with absence types and their eligibility criteria.
  Cause:
  This error message is triggered when an employee submits a notification of leave (such as sick leave or maternity leave) after the qualifying week has passed. The "qualifying week" is a specific period defined in the system that determines eligibility for certain types of leave. If the notification is submitted after this period, the system will not process the leave request, resulting in the error message.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check the Qualifying Week Definition: Review the configuration of the qualifying week in the SAP system. Ensure that the dates and criteria are correctly set up according to your organization's policies.
  
  
  Verify Leave Notification Dates: Confirm the date on which the leave notification was submitted. If it is indeed after the qualifying week, the employee may need to provide a valid reason or documentation for the late notification.
  
  
  Adjust the Leave Request: If the leave request is valid but submitted late, you may need to adjust the request or consult with HR to see if exceptions can be made based on company policy.
  
  
  Communicate with the Employee: Inform the employee about the error and the implications of submitting a leave request after the qualifying week. Provide guidance on how to proceed.
  
  
  System Configuration: If this error occurs frequently and is causing issues, consider reviewing the system configuration for leave management to ensure it aligns with your organization's leave policies.
  
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any updates or patches related to this error message. SAP's support portal may have specific notes addressing this issue.
  HR Policies: Review your organization's HR policies regarding leave notifications and qualifying weeks to ensure compliance and understanding among employees.
  Training and Awareness: Consider providing training for employees on the leave notification process to minimize the occurrence of such errors in the future.
  
  If the issue persists or if you need further assistance, it may be beneficial to consult with your SAP support team or a qualified SAP consultant who specializes in HR modules.