How To Fix 5G196 - No period modifier defined for payroll frequency &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 196

• Message text: No period modifier defined for payroll frequency &

What causes this issue?

No period modifier defined for payroll frequency &V1& in table T549R

System Response

The system will not be able to check the correctness of the amount of
previous tax paid as copied from form P45 or P6. Therefore processing
is stopped at this point.

How to fix this error?

Even though you might not use monthly or weekly payroll in your payroll
system, it is needed to have entries for both payroll frequencies
available in table T549R.

Procedure for System Administrators

Please add an entry for payroll frequency &V1& to table T549R and
assign it to a period modifier of your choice. If you do not use
monthly or weekly payroll, you still need to add a dummy entry.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G196 - No period modifier defined for payroll frequency & ?

  The SAP error message 5G196 indicates that there is no period modifier defined for the specified payroll frequency in the system. This error typically arises during payroll processing when the system cannot find the necessary configuration to handle the payroll frequency for the employee or group of employees being processed.
  Cause:
  
  Missing Configuration: The primary cause of this error is that the period modifier for the specified payroll frequency has not been defined in the system. This can happen if the payroll frequency is newly created or if there has been a change in the payroll configuration.
  Incorrect Payroll Frequency: The payroll frequency assigned to the employee may not be valid or may not have been set up correctly in the system.
  Customizations: If there are custom payroll processes or modifications, they may not have been properly configured to handle the specific payroll frequency.
  
  Solution:
  
  
  Define Period Modifier:
  
  Go to the SAP Customizing Implementation Guide (IMG).
  Navigate to Payroll -> Payroll: General Settings -> Define Period Modifiers.
  Check if the period modifier for the specified payroll frequency exists. If it does not, you will need to create it.
  Ensure that the period modifier is correctly linked to the payroll frequency you are using.
  
  
  
  Check Payroll Frequency:
  
  Verify the payroll frequency assigned to the employee in their master data (infotype 0003 - Payroll Status).
  Ensure that the payroll frequency is valid and corresponds to the defined period modifiers.
  
  
  
  Review Customizations:
  
  If there are any custom payroll processes, review the configurations to ensure they are set up to handle the payroll frequency correctly.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as SPRO (to access the IMG) or PA30 (to view and edit employee master data).
  Documentation: Refer to SAP documentation or help files for detailed instructions on configuring payroll settings.
  Support: If the issue persists after checking the configurations, consider reaching out to your SAP support team or consulting with an SAP payroll expert.
  
  By following these steps, you should be able to resolve the error message 5G196 and ensure that payroll processing can continue without issues.