How To Fix 5G186 - DAS deduction already exists for same payroll period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 186

• Message text: DAS deduction already exists for same payroll period

What causes this issue?

You have attempted to create a new Scottish Arrestment Order for this
employee. However, a Debt Arrangement Scheme (DAS) deduction already
exists for this employee in the same period .

System Response

This warning message is issued to inform you that a DAS deduction is
currently in operation.
You cannot make deductions under both a Scottish court order and a Debt
Arrangement Scheme (DAS) deduction. If you ignore this warning and
create a new DAS deduction when a Scottish court order (subtypes
mentioned above) already exists, the system will not process the
employee through payroll . He or she will be rejected during payroll
processing.

How to fix this error?

You must investigate further and correct the existing master data to
ensure only one Scottish Court Order or DAS deduction is in operation at
the same time for this employee.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G186 - DAS deduction already exists for same payroll period ?

  The SAP error message 5G186 indicates that there is a deduction already existing for the same payroll period in the system. This typically occurs in the context of payroll processing when an attempt is made to create or modify a deduction that conflicts with an existing entry for the same period.
  Cause:
  
  Duplicate Deduction Entry: The most common cause is that a deduction (such as a garnishment, loan repayment, or other deduction types) has already been entered for the same payroll period.
  Incorrect Data Entry: There may have been an error in data entry, leading to the same deduction being recorded multiple times.
  Configuration Issues: There could be issues with the configuration of the deduction types in the payroll system, leading to conflicts.
  
  Solution:
  
  Check Existing Deductions: Review the payroll records for the employee in question to see if the deduction already exists for the specified period. You can do this by navigating to the relevant infotype (e.g., IT0014 for recurring payments and deductions).
  Modify or Delete Existing Entry: If a duplicate entry is found, you may need to modify or delete the existing deduction before adding a new one. Ensure that the changes comply with company policies and legal requirements.
  Review Payroll Configuration: If the issue persists, review the configuration settings for the deduction types in the SAP system. Ensure that the rules for deductions are set up correctly to prevent conflicts.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling deductions and payroll entries.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT0014 (Recurring Payments and Deductions) and IT0008 (Basic Pay) to understand how deductions are managed.
  Payroll Processing: Understanding the payroll processing cycle and how deductions are applied can help in troubleshooting similar issues in the future.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes available.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.