How To Fix 5G185 - Scottish Court Order/s or DAS deduc. exists in same period as current DAS

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 185

• Message text: Scottish Court Order/s or DAS deduc. exists in same period as current DAS

What causes this issue?

A court order with subtype SCA1, SCA2, SCA3, SCA4, SCEA, SCMA , SEA or
SDAS already exists for this employee. You are attempting to create a
new Debt Arrangement Scheme (subtype SDAS) deduction for this employee.

System Response

You cannot make deductions under both a Scottish court order and a Debt
Arrangement Scheme (DAS) deduction. If you ignore this warning and
create a new DAS deduction when a Scottish court order (subtypes
mentioned above) already exists, the system will not process the
employee through payroll . He or she will be rejected during payroll
processing.

How to fix this error?

You must investigate further and correct the existing master data to
ensure only one Scottish Court Order or DAS deduction is in operation at
the same time for this employee.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G185 - Scottish Court Order/s or DAS deduc. exists in same period as current DAS ?

  The SAP error message 5G185, which states "Scottish Court Order/s or DAS deduc. exists in same period as current DAS," typically occurs in the context of payroll processing in the UK, particularly in Scotland. This error indicates that there is a conflict between a Scottish Court Order (such as a wage arrestment) or a Debt Arrangement Scheme (DAS) deduction that overlaps with the current DAS period being processed.
  Cause:
  
  Overlapping Deductions: The error arises when there are existing deductions (like court orders or DAS) that are scheduled to be processed in the same payroll period as the current DAS deduction.
  Configuration Issues: There may be issues with how the payroll system is configured to handle multiple deductions.
  Data Entry Errors: Incorrect or duplicate entries in the employee's payroll records can lead to this conflict.
  
  Solution:
  
  Review Existing Deductions: Check the employee's payroll records for any existing Scottish Court Orders or DAS deductions that are scheduled for the same period. You may need to adjust the timing of these deductions.
  Adjust Payroll Configuration: Ensure that the payroll system is configured correctly to handle multiple deductions. This may involve consulting with your SAP payroll administrator or technical support.
  Consult Legal or Financial Advisors: If there are legal implications regarding the deductions, it may be necessary to consult with legal or financial advisors to ensure compliance with Scottish law.
  Manual Adjustment: If necessary, you may need to manually adjust the payroll entries to resolve the conflict, ensuring that the deductions do not overlap.
  Testing: After making adjustments, run a test payroll to ensure that the error does not reoccur.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for detailed information on handling payroll deductions and error messages.
  Legal Guidelines: Familiarize yourself with the legal guidelines surrounding Scottish Court Orders and DAS to ensure compliance.
  SAP Community: Engage with the SAP community forums for insights and solutions from other users who may have encountered similar issues.
  
  If the problem persists after following these steps, it may be beneficial to escalate the issue to your SAP support team for further investigation.