How To Fix 5G184 - Effective date is in previous pay period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 184

• Message text: Effective date is in previous pay period

What causes this issue?

The effective date of this court order is in the past pay period. Court
orders can only be actioned from a date in the current pay period or in
later pay periods. This will trigger a retrocalculation of the past pay
period which is meaningless.

How to fix this error?

Change the effective dates of this court order.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G184 - Effective date is in previous pay period ?

  The SAP error message 5G184 ("Effective date is in previous pay period") typically occurs in the context of payroll processing or personnel administration when an attempt is made to enter or modify an infotype record (such as a change in employee data) with an effective date that falls within a pay period that has already been closed.
  Cause:
  
  Effective Date Issue: The effective date you are trying to enter is earlier than the start date of the current pay period or falls within a pay period that has already been processed and closed.
  Payroll Processing: The payroll for the period has already been executed, and changes cannot be made retroactively to that period.
  Configuration Settings: There may be specific settings in the payroll configuration that restrict changes to closed periods.
  
  Solution:
  
  Change Effective Date: Adjust the effective date of the infotype record to a date that is within the current or future pay periods. This is the most straightforward solution.
  Use Retroactive Accounting: If the change is necessary for a previous period, you may need to use retroactive accounting features in SAP. This typically involves:
  
  Making the change with a future effective date.
  Running a retroactive payroll process to ensure that the changes are reflected in the appropriate pay periods.
  
  
  Consult Payroll Administrator: If you are unsure about how to proceed, consult with your payroll administrator or HR team. They can provide guidance on how to handle the situation according to your organization's policies.
  Check Configuration: If you have access to configuration settings, check if there are any specific rules set up that prevent changes to closed periods and adjust them if necessary (this usually requires authorization).
  
  Related Information:
  
  Infotypes: In SAP, infotypes are used to store employee data. Common infotypes related to payroll include IT0000 (Actions), IT0001 (Organizational Assignment), IT0002 (Personal Data), etc.
  Payroll Periods: Understanding the payroll calendar and periods is crucial. Ensure you are aware of the start and end dates of each pay period.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect how this error is handled.
  
  If you continue to experience issues or if the situation is complex, it may be beneficial to engage with SAP support or your internal IT team for further assistance.