How To Fix 5G175 - Infotype record (0085) already exists for this period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 175

• Message text: Infotype record (0085) already exists for this period

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G175 - Infotype record (0085) already exists for this period ?

  The SAP error message 5G175 indicates that there is an attempt to create or modify an infotype record (specifically infotype 0085, which is related to "Employee Remuneration" or "Compensation") for a period where a record already exists. This typically occurs when you try to enter a new record for a time frame that overlaps with an existing record.
  Cause:
  
  Duplicate Entry: The most common cause is that there is already an existing record for the same employee and the same period in infotype 0085.
  Incorrect Date Range: The date range you are trying to enter may overlap with an existing record.
  Data Entry Error: There may have been a mistake in the data entry process, leading to an attempt to create a record that conflicts with existing data.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if there is already a record for infotype 0085 for the employee in question.
  Look for overlapping date ranges.
  
  
  
  Modify Existing Record: 
  
  If you find an existing record that overlaps, you may need to modify it instead of creating a new one. You can do this by using transaction code PA30 to change the existing record.
  
  
  
  Adjust Date Ranges: 
  
  If you need to create a new record, ensure that the date range does not overlap with existing records. Adjust the start and end dates accordingly.
  
  
  
  Consult with HR or Payroll Team: 
  
  If you are unsure about the changes or the implications of modifying existing records, consult with your HR or payroll team for guidance.
  
  
  
  Related Information:
  
  Infotype 0085: This infotype is used to manage employee remuneration details. It is important to ensure that records are maintained accurately to avoid conflicts.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display), PA30 (Maintain), and PA40 (Personnel Actions) for managing HR data.
  Authorization: Ensure you have the necessary authorizations to view or modify HR master data.
  
  By following these steps, you should be able to resolve the error message 5G175 and manage the infotype records effectively.