How To Fix 5G054 - If employee resigns from all schemes after payday &, enter NI cat. "D"

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 054

• Message text: If employee resigns from all schemes after payday &, enter NI cat. "D"

What causes this issue?

The employee resigns from the pension scheme on a day <ZH>after</> the
pay day of the pay period concerned. This day is the end date of the
record.
According to common practice, if an employee resigns from all pension
schemes and not the company after the pay day in that period, then
pension contributions should be taken for the whole period and <ZH>Cat
D NI</> contributions should be deducted.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the employee resigns from all of the pension schemes
after the pay day of this period. If this is the case, make sure that
the employee's NI category code during this period is 'D'.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G054 - If employee resigns from all schemes after payday &, enter NI cat. "D" ?

  The SAP error message 5G054 typically relates to payroll processing in the SAP system, particularly in the context of National Insurance (NI) contributions in the UK. This error occurs when an employee resigns from all schemes after the payday and has their National Insurance category set to "D" (which is typically used for employees who are not entitled to certain benefits).
  Cause:
  
  Resignation After Payday: The employee has resigned after the payroll has been processed for the period, which can lead to discrepancies in the payroll calculations.
  NI Category "D": This category is used for employees who are not entitled to certain benefits, and it may not be compatible with the resignation status if the payroll has already been processed.
  Data Inconsistency: There may be inconsistencies in the employee's records regarding their employment status and NI contributions.
  
  Solution:
  
  Check Employee Status: Verify the employee's resignation date and ensure that it aligns with the payroll processing dates. If the resignation was processed after the payroll run, adjustments may be necessary.
  Adjust NI Category: If the employee's NI category is incorrectly set to "D" after resignation, consider changing it to a more appropriate category that reflects their current employment status.
  Reprocess Payroll: If necessary, reprocess the payroll for the affected period to ensure that all calculations are accurate and reflect the employee's resignation.
  Consult Payroll Documentation: Review the payroll documentation and guidelines for handling resignations and NI contributions to ensure compliance with regulations.
  SAP Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance in resolving the error.
  
  Related Information:
  
  NI Categories: Familiarize yourself with the different National Insurance categories and their implications for payroll processing.
  Payroll Processing Guidelines: Review your organization's payroll processing guidelines, especially regarding resignations and changes in employee status.
  SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error message or provide additional guidance.
  
  By following these steps, you should be able to resolve the error message 5G054 and ensure that the payroll records are accurate and compliant with regulations.