How To Fix 5G019 - Employee does not have a Contracted-Out category code

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 019

• Message text: Employee does not have a Contracted-Out category code

What causes this issue?

If the employee has a Contracted-Out category code, NIC can be claimed
at the equivalent Not-Contracted-Out rate. However, this employee does
not have a Contracted-Out category code.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G019 - Employee does not have a Contracted-Out category code ?

  The SAP error message 5G019, which states "Employee does not have a Contracted-Out category code," typically occurs in the context of HR and payroll processing within the SAP system. This error indicates that the employee record does not have the necessary classification or category code that is required for processing certain payroll functions, particularly for contracted-out employees.
  Cause:
  
  Missing Data: The employee's master data may not have been fully maintained, specifically the Contracted-Out category code.
  Incorrect Configuration: The system configuration for employee categories may not be set up correctly, leading to the absence of the required category code.
  Employee Status: The employee may not be in a status that allows for the assignment of a Contracted-Out category code.
  Data Migration Issues: If the employee data was migrated from another system, there may have been issues during the migration process that resulted in missing or incorrect data.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Navigate to the employee's master data in the SAP system (usually through transaction PA30).
  Verify if the Contracted-Out category code is populated in the relevant infotype (typically Infotype 0001 or 0002).
  If it is missing, you will need to enter the appropriate category code.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the SAP system related to employee categories and ensure that the Contracted-Out category is defined correctly.
  This may involve consulting with your SAP HR configuration team or reviewing the relevant customizing settings in the SPRO transaction.
  
  
  
  Employee Status:
  
  Ensure that the employee is in an active status that allows for the assignment of the Contracted-Out category code.
  If the employee is on leave or inactive, you may need to adjust their status accordingly.
  
  
  
  Data Migration Review:
  
  If the employee data was migrated, review the migration logs and processes to identify any discrepancies or missing data.
  Correct any issues found during the migration process.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling this error message and the implications of the Contracted-Out category code.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that pertain to employee master data, particularly those related to employment status and category codes.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Roles: Ensure that the user attempting to make changes has the necessary authorizations to modify employee master data.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP HR to further investigate the problem.