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How To Fix 5G012 - When contracted out indicator is set, NI.Cat. must be "C", "D", or "E"


SAP Error Message - Details

  • Message type: E = Error

  • Message class: 5G - HR: Messages for Britain

  • Message number: 012

  • Message text: When contracted out indicator is set, NI.Cat. must be "C", "D", or "E"

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  • Self-Explanatory Message

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Smart SAP Assistant

  • What is the cause and solution for SAP error message 5G012 - When contracted out indicator is set, NI.Cat. must be "C", "D", or "E" ?

    The SAP error message 5G012 typically occurs in the context of payroll processing, particularly when dealing with the configuration of employee contracts and their associated indicators. This error indicates that when the "contracted out" indicator is set for an employee, the National Insurance (NI) category must be set to one of the specified values: "C", "D", or "E".

    Cause:

    The error arises due to a mismatch between the contracted out indicator and the National Insurance category assigned to the employee. Specifically, if the contracted out indicator is activated, the system expects the NI category to be one of the specified categories that are valid for contracted out employees. If it is set to any other category, the system will throw this error.

    Solution:

    To resolve this error, you need to check and update the employee's National Insurance category in the SAP system. Here are the steps to do this:

    1. Access Employee Master Data:

      • Use transaction code PA30 (Maintain HR Master Data) to access the employee's master data.
    2. Check Contracted Out Indicator:

      • Verify if the "contracted out" indicator is set for the employee. This is usually found in the payroll or employment details section.
    3. Review NI Category:

      • Check the current National Insurance category assigned to the employee. This can be found in the same section or under the relevant infotype (e.g., Infotype 0014 - Recurring Payments and Deductions).
    4. Update NI Category:

      • If the NI category is not "C", "D", or "E", you will need to change it to one of these valid categories. You can do this by selecting the appropriate NI category from the dropdown list.
    5. Save Changes:

      • After making the necessary changes, save the employee master data.
    6. Re-run Payroll:

      • Once the changes are saved, re-run the payroll process to see if the error persists.

    Related Information:

    • NI Categories: The National Insurance categories "C", "D", and "E" correspond to different types of contracted out pension schemes. Ensure that you understand the implications of changing an employee's NI category, as it can affect their contributions and benefits.
    • Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings in the SAP system related to payroll and NI categories to ensure they align with your organization's policies and legal requirements.
    • Documentation: Refer to SAP documentation or your organization's HR policies for more detailed information on NI categories and contracted out indicators.

    If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a payroll specialist to investigate further.

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