How To Fix 5F656 - Create consecutive occurrences for an absence of more than 999 days

SAP Error Message - Details

• Message type: E = Error

• Message class: 5F - HR F: Error Messages (France)

• Message number: 656

• Message text: Create consecutive occurrences for an absence of more than 999 days

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5F656 - Create consecutive occurrences for an absence of more than 999 days ?

  The SAP error message 5F656, which states "Create consecutive occurrences for an absence of more than 999 days," typically occurs in the context of managing employee absences in the SAP Human Capital Management (HCM) module. This error indicates that the system is unable to process an absence record that exceeds the maximum allowable duration of 999 days.
  Cause:
  The primary cause of this error is that the absence being recorded or processed exceeds the limit of 999 consecutive days. SAP has a built-in restriction for the maximum duration of an absence that can be recorded in a single instance. If an employee has an absence that spans more than 999 days, the system will not allow the entry and will trigger this error message.
  Solution:
  To resolve this error, you will need to break down the absence into multiple entries that each do not exceed the 999-day limit. Here are the steps you can take:
  
  
  Review the Absence Record: Check the details of the absence that is causing the error. Determine the start and end dates of the absence.
  
  
  Split the Absence: If the absence exceeds 999 days, you will need to create multiple absence records. For example, if an employee has an absence that lasts for 1500 days, you could create two separate records:
  
  First record: 999 days
  Second record: 501 days
  
  
  
  Use the Correct Absence Type: Ensure that you are using the correct absence type for the entries you are creating. Different absence types may have different rules or configurations.
  
  
  Consult with HR or Payroll: If you are unsure about how to split the absence or if there are specific policies in place regarding long-term absences, consult with your HR or payroll department for guidance.
  
  
  Check Configuration: If you frequently encounter this issue, it may be worth reviewing the configuration settings in SAP to see if there are any adjustments that can be made to accommodate longer absences, although this may not be advisable due to the nature of the business rules.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases updates that may address specific issues or provide additional guidance.
  Documentation: Review the SAP HCM documentation for more information on managing absences, including best practices for handling long-term absences.
  User Forums: Consider visiting SAP community forums or user groups where you can find discussions related to this error and potential solutions shared by other users.
  
  By following these steps, you should be able to resolve the error and properly manage the employee's absence records in SAP.