How To Fix 5E401 - Collision between an absence with an ABAP entry and an ERE absence

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 401

• Message text: Collision between an absence with an ABAP entry and an ERE absence

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5E401 - Collision between an absence with an ABAP entry and an ERE absence ?

  The SAP error message 5E401 indicates a collision between an absence that has been recorded in the system (specifically an ABAP entry) and an ERE (Employee Relationship Management) absence. This typically occurs when there are overlapping absence records for the same employee in the system, which can lead to inconsistencies in absence management and reporting.
  Cause:
  
  Overlapping Absences: The most common cause of this error is that there are two absence records for the same employee that overlap in time. One record is likely created through an ABAP program or transaction, while the other is created through the ERE module.
  Data Entry Errors: Manual data entry errors can also lead to this situation, where an absence is entered incorrectly, causing overlaps.
  Integration Issues: If there are integrations between different systems (like HR and payroll), discrepancies can arise if the data is not synchronized properly.
  
  Solution:
  
  Check Absence Records: Review the absence records for the employee in question. Look for any overlapping dates or conflicting entries. You can do this through transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Correct Overlaps: If you find overlapping absences, you will need to correct or delete one of the entries to resolve the conflict. Ensure that the absence records are accurate and do not overlap.
  Data Validation: Implement data validation checks to prevent overlapping entries in the future. This can include setting up alerts or using custom ABAP programs to check for conflicts before allowing new entries.
  Consult Documentation: Review SAP documentation or notes related to absence management for any specific guidelines or updates that may address this issue.
  Contact Support: If the issue persists or if you are unsure how to resolve it, consider reaching out to SAP support for assistance. They may provide patches or additional guidance based on the specific version of SAP you are using.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to absence management.
  SAP Notes: Check SAP Notes for any known issues or fixes related to error 5E401. SAP Notes can provide insights into similar issues faced by other users and the solutions provided.
  Training: Ensure that users entering absence data are trained on the correct procedures to minimize the risk of data entry errors.
  
  By addressing the underlying cause of the error and implementing preventive measures, you can effectively manage and resolve the collision between absence records in SAP.