How To Fix 5D281 - Missing attendance records for personnel number & on &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 281

• Message text: Missing attendance records for personnel number & on &

CAUSE&
According to transaction data, there should be an absence record for
the personnel number &V1& on &V2&. However, this is not in the system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the absences and the transaction data for this date for this
personnel number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D281 - Missing attendance records for personnel number & on & ?

  The SAP error message 5D281, which states "Missing attendance records for personnel number & on &," typically occurs in the context of time management or payroll processing. This error indicates that the system is unable to find the required attendance records for a specific employee (identified by the personnel number) on a given date.
  Cause:
  
  
  Missing Time Data: The most common cause is that the attendance records for the specified personnel number and date are not available in the system. This could be due to:
  
  Data not being entered or recorded.
  Time evaluation not being executed for the relevant period.
  Incorrect configuration in the time management module.
  
  
  
  Incorrect Personnel Number: The personnel number provided may be incorrect or not exist in the system.
  
  
  Date Issues: The date specified may not fall within the range of the employee's active employment or may be outside the payroll period.
  
  
  Time Evaluation Issues: If time evaluation has not been run for the relevant period, attendance records may not be generated.
  
  
  Solution:
  
  
  Check Attendance Records: Verify if attendance records exist for the specified personnel number and date. You can do this by:
  
  Navigating to the time management infotypes (e.g., IT 2001 for Absences, IT 2002 for Attendances) and checking if the records are present.
  
  
  
  Run Time Evaluation: If attendance records are missing, ensure that the time evaluation process has been executed for the relevant period. You can run the time evaluation program (e.g., RPTIME00) to generate the necessary records.
  
  
  Correct Personnel Number: Double-check the personnel number to ensure it is correct and corresponds to an active employee.
  
  
  Review Configuration: If the issue persists, review the configuration settings in the time management module to ensure that everything is set up correctly.
  
  
  Consult with HR/Payroll Team: If you are unable to resolve the issue, consult with your HR or payroll team for further assistance. They may have additional insights or access to tools that can help diagnose the problem.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records.
  Time Management Configuration: Familiarize yourself with the configuration settings in the SAP system related to time management, such as work schedules, absence types, and attendance types.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.