How To Fix 5D280 - Missing absence records for personnel number & on &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 280

• Message text: Missing absence records for personnel number & on &

What causes this issue?

According to transaction data, there should be an absence record for
the personnel number &V1& on &V2&. However, this is not in the system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the absences and the transaction data for this date for this
personnel number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D280 - Missing absence records for personnel number & on & ?

  The SAP error message 5D280 indicates that there are missing absence records for a specific personnel number on a given date. This error typically arises in the context of time management or payroll processing when the system expects to find absence records for an employee but cannot locate them.
  Cause:
  
  Absence Records Not Created: The absence records for the specified personnel number may not have been created or saved in the system.
  Incorrect Date Range: The date range being processed may not align with the dates for which absence records exist.
  Data Entry Errors: There may be errors in data entry, such as incorrect personnel numbers or dates.
  System Configuration Issues: There could be configuration issues in the time management module that prevent the system from recognizing existing absence records.
  Authorization Issues: The user may not have the necessary authorizations to view or access the absence records.
  
  Solution:
  
  Check Absence Records: Verify if absence records exist for the specified personnel number and date. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 for Absences) in SAP.
  Create Missing Records: If absence records are indeed missing, create them using the appropriate transaction (e.g., PA30 for maintaining HR master data).
  Review Date Range: Ensure that the date range being processed is correct and that it includes the dates for which you expect to find absence records.
  Correct Data Entry: Double-check the personnel number and date for any typographical errors.
  Consult with HR/Payroll Team: If you are unsure about the absence records or how to create them, consult with your HR or payroll team for assistance.
  Check Authorizations: Ensure that you have the necessary authorizations to access and view absence records.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PT60 (Time Evaluation).
  Infotypes: Understand the relevant infotypes related to absences, such as Infotype 2001 (Absences) and Infotype 2002 (Leave Entitlement).
  Documentation: Refer to SAP documentation or help files for more detailed information on managing absence records and troubleshooting related issues.
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  
  If the problem persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further investigation.