How To Fix 5D258 - An evaluation run for period &-& already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 258

• Message text: An evaluation run for period &-& already exists

What causes this issue?

An evaluation run already exists for the fund, from the computer
center and for the date, which were given as parameters.
This evaluation run has however been started for the evaluation period
from &V1& to &V2&.

System Response

The additional processing can only be carried out sucessfully for the
same period.

How to fix this error?

Please use the same values as you did in the original evaluation run
for the payroll accounting area and period.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D258 - An evaluation run for period &-& already exists ?

  The SAP error message 5D258 indicates that an evaluation run for a specific period already exists in the system. This typically occurs in the context of processes like payroll, costing, or other evaluations where the system is designed to prevent duplicate runs for the same period to maintain data integrity.
  Cause:
  The error is triggered when you attempt to create a new evaluation run (e.g., payroll run, costing run) for a period that has already been processed. The system checks for existing runs and finds that one already exists for the specified period, leading to this error message.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Runs: 
  
  Navigate to the relevant transaction or report where you can view existing evaluation runs (e.g., payroll results, costing runs).
  Verify if there is indeed an existing run for the specified period.
  
  
  
  Review the Existing Run:
  
  If an existing run is found, determine if it is complete and if it meets your requirements.
  If the existing run is valid, you may not need to create a new one.
  
  
  
  Delete or Adjust the Existing Run:
  
  If you need to create a new evaluation run (for example, if the previous run was incorrect), you may need to delete or adjust the existing run. Be cautious with this step, as it may affect reporting and data integrity.
  Use the appropriate transaction to delete or adjust the run, ensuring you have the necessary authorizations.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's guidelines for handling evaluation runs to ensure compliance with internal processes.
  
  
  
  Contact Support:
  
  If you are unsure about how to proceed or if the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the context (e.g., payroll, costing), you may use specific transaction codes to view or manage evaluation runs (e.g., PC00_MXX_CALC for payroll).
  Authorization: Ensure you have the necessary authorizations to view and modify evaluation runs.
  System Logs: Check system logs for additional details that may provide context for the error.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the error and proceed with your evaluation run as needed.