How To Fix 5D257 - An evaluation run for fund "&" from DC "&" already exists on &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 257

• Message text: An evaluation run for fund "&" from DC "&" already exists on &

What causes this issue?

An evaluation run for fund &V1& from computer center &V2& for date &V3&
has already been stored.

System Response

An already evaluated run (for a fund) can not be edited together with
an evaluation run that still has to be carried out.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Start the report for whichever fund (individual) you wish.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D257 - An evaluation run for fund "&" from DC "&" already exists on & ?

  The SAP error message 5D257 indicates that an evaluation run for a specific fund and data collection (DC) already exists for the specified date. This typically occurs in the context of fund management or public sector accounting within SAP, where evaluations or reports are generated for specific funds.
  Cause:
  The error is triggered when you attempt to create a new evaluation run for a fund that already has an existing evaluation run for the same date. This is a safeguard to prevent duplicate evaluations from being processed, which could lead to inconsistencies in reporting and data management.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Evaluation Runs:
  
  Navigate to the relevant transaction in SAP where you can view existing evaluation runs (e.g., transaction code FMAVCR01 or similar).
  Look for the evaluation run for the specified fund and data collection on the given date.
  
  
  
  Delete or Adjust Existing Runs:
  
  If the existing evaluation run is no longer needed, you may delete it. Ensure that you have the necessary authorizations to perform this action.
  If the existing run is valid, consider whether you need to adjust your new evaluation run to a different date or modify the parameters.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help files related to fund management and evaluation runs to understand the implications of deleting or modifying existing runs.
  
  
  
  Contact Support:
  
  If you are unsure about the implications of deleting an evaluation run or if you need further assistance, consider reaching out to your SAP support team or a consultant with expertise in SAP Fund Management.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for fund management, such as FMAVCR01 (for evaluation runs) or FMAVCR02 (for displaying evaluation runs).
  Authorization: Ensure you have the necessary authorizations to view, create, or delete evaluation runs.
  Documentation: Refer to SAP Help Portal or your organization's internal documentation for specific guidelines on managing evaluation runs in your SAP environment.
  
  By following these steps, you should be able to resolve the error and proceed with your evaluation run as needed.