How To Fix 5D255 - A provisional EE number is being used - see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 255

• Message text: A provisional EE number is being used - see long text

What causes this issue?

You entered an employee number with "00NNN99" in the last seven places.

System Response

This employee number is a temporary number and should only be used if
you do not yet have a payroll card for a new employee, although you have
requested one.
The structure of the temporary employee number is defined as follows:
YYMMDD00NNN99
YY Year of birth
MM Month of birth
DD Day of birth
00 The digit "0" twice
NNN sequence number (001-999)
99 The digit "9" twice
Using this number, the data records in a data medium exchange for the
settlement of leave entitlement and interim payments are registered.
Data records for the insured persons list - in particular the payroll
card requests - cannot be registered with this number.

How to fix this error?

As soon as the requested payroll card is available and the employee
number is known, you must correct the number in the infotype without
carrying out time delimitation.
If necessary, this correction causes a retroactive accounting for this
employee, for whom the data records already transmitted are not
reregistered. The data records that have not been transmitted are
resubmitted.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D255 - A provisional EE number is being used - see long text ?

  The SAP error message 5D255, which states "A provisional EE number is being used - see long text," typically relates to issues with employee (EE) numbers in the SAP system, particularly in the context of HR or payroll processing. This error indicates that a provisional employee number is being utilized, which may not be valid for certain operations or processes.
  Cause:
  
  Provisional Employee Number: The employee number being referenced is provisional, meaning it has not been fully established or activated in the system. This can happen if the employee record is still in a setup phase or if there are pending actions that need to be completed.
  Data Entry Errors: There may be errors in data entry or configuration that lead to the system recognizing the employee number as provisional.
  Incomplete Employee Record: The employee record may be incomplete, missing necessary information that would allow it to be fully recognized as a valid employee.
  
  Solution:
  
  Check Employee Record: Review the employee record in the SAP system to ensure that all required fields are filled out correctly. Look for any missing information that could be causing the employee number to be provisional.
  Complete Pending Actions: If there are any pending actions related to the employee (such as hiring processes, approvals, or data validations), ensure that these are completed.
  Consult with HR/Payroll Team: If you are unsure about the status of the employee number or how to resolve the issue, consult with your HR or payroll team. They may have additional insights or access to tools that can help resolve the issue.
  Use Valid Employee Number: If possible, switch to a valid employee number that is not provisional for the transaction you are trying to perform.
  SAP Notes and Documentation: Check SAP Notes or documentation for any specific guidance related to this error message. There may be updates or patches that address this issue.
  
  Related Information:
  
  Long Text: The long text associated with the error message may provide additional context or specific instructions on how to resolve the issue. Always check the long text for more detailed information.
  Transaction Codes: Familiarize yourself with relevant transaction codes (such as PA30 for maintaining HR master data) that may help you navigate and resolve the issue.
  SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it.