How To Fix 5D205 - Journey time is too short -> Should a separation allowance be paid

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 205

• Message text: Journey time is too short -> Should a separation allowance be paid

What causes this issue?

According to pay scale, the employee only receives a separation
allowance if the journey between home and place of work exceeds a
minimum time.
The entered travel time is lower than the minimum time that is stored
in table T5DBK under the constant 'LKMUE'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D205 - Journey time is too short -> Should a separation allowance be paid ?

  The SAP error message 5D205, which states "Journey time is too short -> Should a separation allowance be paid?", typically occurs in the context of travel and expense management within SAP systems, particularly when dealing with travel allowances and reimbursements.
  Cause:
  This error message is triggered when the system determines that the journey time for a particular travel event is shorter than the minimum required duration to qualify for a separation allowance. A separation allowance is usually paid to employees who are away from their usual place of work for a certain period, and if the journey time does not meet the criteria, the system raises this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Journey Details: Check the details of the journey in question. Ensure that the start and end times of the journey are correctly entered and reflect the actual travel time.
  
  
  Adjust Travel Times: If the journey time is indeed too short, consider whether the travel details need to be adjusted. This could involve changing the travel dates or times to ensure they meet the minimum duration required for a separation allowance.
  
  
  Check Configuration Settings: If you believe the journey time is correct but still receive the error, it may be necessary to review the configuration settings in the SAP system. This includes checking the parameters set for travel allowances and the criteria for separation allowances.
  
  
  Consult with HR or Payroll: If you are unsure about the policies regarding separation allowances, consult with your HR or payroll department. They can provide guidance on the specific criteria that need to be met for separation allowances to be applicable.
  
  
  System Customization: If the error persists and is not aligned with your organization's travel policy, it may require customization in the SAP system. This would typically involve working with an SAP consultant or your IT department to adjust the settings related to travel allowances.
  
  
  Related Information:
  
  Travel Management Module: This error is part of the Travel Management module in SAP, which handles travel planning, expense reporting, and reimbursements.
  Separation Allowance Policies: Familiarize yourself with your organization's policies regarding separation allowances, as these can vary widely between companies and regions.
  SAP Notes and Documentation: Check SAP Notes for any known issues or updates related to this error message. SAP's official documentation may also provide insights into how to handle travel allowances and related configurations.
  
  By following these steps, you should be able to address the error message 5D205 effectively.