How To Fix 5D203 - Distance is too short -> No reimbursement of travel expenses

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 203

• Message text: Distance is too short -> No reimbursement of travel expenses

What causes this issue?

The employee only receives a reimbursement on travel costs if the
distance between home and place of work exceeds a minimum amount.
The entered distance is lower than the minimum distance that is stored
in table T5DBK under the constant 'LKMEF'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D203 - Distance is too short -> No reimbursement of travel expenses ?

  The SAP error message 5D203 ("Distance is too short -> No reimbursement of travel expenses") typically occurs in the context of travel expense reporting within the SAP system. This message indicates that the distance of the trip is below a certain threshold, which means that the travel expenses incurred are not eligible for reimbursement according to the company's travel policy.
  Cause:
  
  Short Distance: The primary cause of this error is that the distance between the departure and destination points is below the minimum distance required for reimbursement. This threshold is often set by the organization’s travel policy.
  Configuration Settings: The system may have specific configuration settings that define what constitutes a reimbursable distance. If the trip distance is less than this configured value, the error will be triggered.
  Incorrect Trip Entry: There may be an error in how the trip was entered into the system, such as incorrect locations or distances.
  
  Solution:
  
  Review Travel Policy: Check the organization's travel policy to understand the minimum distance required for reimbursement. If the trip distance is indeed below this threshold, then no reimbursement will be processed.
  Adjust Trip Details: If the trip was entered incorrectly, correct the details (e.g., departure and destination points) to ensure that the distance is calculated accurately.
  Consult with HR/Finance: If you believe the trip should be reimbursable despite the error, consult with your HR or finance department for clarification or potential exceptions.
  System Configuration: If you are an administrator, review the configuration settings in the SAP system to ensure that the minimum distance for reimbursement is set correctly according to the company’s policy.
  
  Related Information:
  
  SAP Travel Management: This error is part of the SAP Travel Management module, which handles travel planning, expense reporting, and reimbursement processes.
  User Training: Ensure that users entering travel expenses are trained on the company’s travel policies and the SAP system to minimize errors.
  Documentation: Keep documentation of travel policies and procedures accessible to employees to help them understand the reimbursement process and avoid common errors.
  
  If the issue persists or if you need further assistance, it may be beneficial to contact your SAP support team or consult the SAP Help Portal for more detailed troubleshooting steps.