How To Fix 5C838 - Employee &1 does not belong to &2. The fund &3 was chosen

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 838

• Message text: Employee &1 does not belong to &2. The fund &3 was chosen

What causes this issue?

The employee &V1& does not belong to the fund &V2& on the date &V4&.
However, the employee is a member of the fund &V3&.

System Response

The system chooses the fund &V3&.

How to fix this error?

If you want to carry out actions for the employee &V1& regarding the
fund &V2& (for example, entry), choose &V2& again manually.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C838 - Employee &1 does not belong to &2. The fund &3 was chosen ?

  The SAP error message 5C838 indicates that there is a mismatch between the employee and the fund or cost center they are associated with. Specifically, the message states that the employee (&1) does not belong to the specified organizational unit or fund (&2), and that a particular fund (&3) was chosen.
  Cause:
  
  Employee Assignment: The employee may not be assigned to the specified fund or cost center in the system. This could be due to incorrect master data setup or changes in organizational structure.
  Fund Availability: The fund selected may not be valid for the employee's current assignment or may not be active for the period in question.
  Authorization Issues: The user may not have the necessary authorizations to access the fund or cost center associated with the employee.
  Data Entry Errors: There may be a mistake in the data entry, such as selecting the wrong fund or cost center.
  
  Solution:
  
  Check Employee Assignment: Verify that the employee is correctly assigned to the relevant fund or cost center. This can be done by checking the employee's master data in the HR module.
  Review Fund Configuration: Ensure that the fund is correctly configured and active for the employee's organizational unit. Check the fund's validity dates and status.
  Correct Data Entry: If the wrong fund or cost center was selected, correct the entry and try again.
  Authorization Check: Ensure that the user has the necessary authorizations to access the fund or cost center. This may require coordination with the system administrator.
  Consult Documentation: Refer to SAP documentation or help resources for additional guidance on the specific error message and its implications.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee assignments.
  Fund Management: Familiarize yourself with the fund management module in SAP, as it may provide insights into how funds are structured and assigned.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary corrections.