How To Fix 5C310 - Absences: Periods &1 and &2 overlap

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 310

• Message text: Absences: Periods &1 and &2 overlap

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5C310 - Absences: Periods &1 and &2 overlap ?

  The SAP error message 5C310, which states "Absences: Periods &1 and &2 overlap," typically occurs in the context of managing employee absences in the SAP system, particularly within the Human Capital Management (HCM) module. This error indicates that there are overlapping absence periods for an employee, which is not allowed in the system.
  Cause:
  The error is triggered when you attempt to enter or modify absence records for an employee, and the specified absence periods overlap with existing absence records. For example, if an employee has an absence recorded from January 1 to January 10, and you try to enter another absence from January 5 to January 15, the system will flag this as an error because the two periods overlap.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Absences: Review the existing absence records for the employee in question. You can do this by navigating to the relevant infotype (typically Infotype 2001 for Absences) and checking the dates.
  
  
  Adjust Dates: If you find overlapping periods, you will need to adjust the dates of the new absence record you are trying to enter. Ensure that the new absence does not overlap with any existing records.
  
  
  Delete or Modify Existing Absences: If the overlapping absence is no longer valid, you may consider deleting or modifying the existing absence record to eliminate the overlap.
  
  
  Consult with HR: If you are unsure about which absence records to modify or delete, consult with your HR department or the person responsible for managing employee absences to ensure compliance with company policies.
  
  
  Use Absence Quotas: If applicable, ensure that the absence quotas are correctly set up and that the employee has enough quota to cover the new absence period.
  
  
  Related Information:
  
  Infotype 2001 (Absences): This is the infotype where absence records are maintained. You can access it through the SAP GUI.
  Absence Types: Different absence types (e.g., sick leave, vacation) may have specific rules regarding overlaps, so be aware of the policies governing each type.
  Authorization: Ensure that you have the necessary permissions to modify absence records in the SAP system.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional guidance or updates related to this error message.
  
  By following these steps, you should be able to resolve the 5C310 error and successfully manage employee absence records in SAP.