How To Fix 56862 - Beginning/End date of trip not allowed for active summarization

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 862

• Message text: Beginning/End date of trip not allowed for active summarization

What causes this issue?

The setting in the 'Size/Summarization' selection screen does not
correspond with the presetting:
Posting document per trip
Posting document per trip (customer/vendor and expense account)

System Response

A posting or document date corresponding with start or end date of
individual trips can only be set if the individual trips were not
summarized beforehand. If the user chooses an inappropriate setting,
the system resets the current date as default value.

How to fix this error?

In the 'Size/Summarization' selection screen, reset the presetting or
choose another posting or document date.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56862 - Beginning/End date of trip not allowed for active summarization ?

  The SAP error message 56862, which states "Beginning/End date of trip not allowed for active summarization," typically occurs in the context of travel management or trip management within SAP systems. This error indicates that there is an issue with the dates specified for a trip, particularly when summarization is active.
  Cause:
  
  Date Range Issues: The beginning and end dates of the trip may fall outside the allowed range for the active summarization period. This can happen if the trip dates are not aligned with the fiscal year, period, or any other defined time frame in the system.
  Summarization Settings: The summarization settings in the system may not allow for the specific dates entered. This could be due to configuration settings that restrict certain date ranges for reporting or processing.
  Data Entry Errors: There may be a simple data entry error where the dates were incorrectly inputted, leading to the error message.
  
  Solution:
  
  Check Trip Dates: Verify the beginning and end dates of the trip. Ensure that they fall within the allowed range for the active summarization period.
  Review Summarization Settings: Check the configuration settings for summarization in the SAP system. This may involve consulting with a system administrator or SAP consultant to understand the rules governing summarization.
  Adjust Dates: If the dates are outside the allowed range, adjust them to fit within the permissible limits.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on summarization and date handling in the context of travel management.
  Test in a Sandbox: If possible, replicate the issue in a test or sandbox environment to better understand the cause and test potential solutions without affecting production data.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional context on summarization settings.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to travel management, such as PR05 (Travel Expenses) or others that may be applicable.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to create or modify trips, as restrictions may also lead to errors.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.